Job Scope:
Check and ensure all proper documentation (Photocopy customer invoice, checklist and approved quotation) with signatories and correct company stamp and billing is accurate.
Ensure correct and accurate matching of invoices issued daily.
Evaluate the Credit Note (CN) request justification and ensure complete documentation prior to approval by BC and GM.
Attend to customers and vendors query for any dispute/discrepancies arise.
Prepare Purchase Order (PO) to suppliers / contractors.
Check and verify vendor’s invoice with PO if any and get Manager’s approval.
Ensure 3 ways matching (PO vs Delivery Order (DO) if applicable vs Invoice) on dates, completeness and accuracy prior to submission to BC.
Provide reports to the Service & Workshop Manager, BC and GM on the performance of the
service department.
Support Service Advisors to closely monitor and follow up debtors and liaise with relevant parties to ensure prompt payment and healthy debtors for the service department.
Serve as a back-up inbound call receiver for Service Counter as and when required.
Support to request for potential/new vendor quotation and evaluation against existing vendors.
Participate in system implementation and interface projects as needed basis.
Any additional duties assigned by Managers.
Requirements:
Min O levels and above
Preferably with 3-4 years of working experience handling administration support for service department
Angela Teh Ling Wei (CEI No.R1104464)
Contact Number:67860100
Email Address:[email protected]
Recruit Express Pte Ltd / EA Licence No: 99C4599
We regret only shortlisted candidates will be contacted
