About The Role
Are you passionate about turning ideas into memorable events? Join us at OOm as our new Event Coordinator! In this full-time, on-site role, you'll be responsible for organising and managing events for both OOm Agency and OOm Institute. You will handle everything from the initial planning stages through to execution and wrap-up, ensuring each event is a success.
We are looking for someone with a knack for organisation and a keen eye for detail. If you can juggle multiple tasks efficiently and stay on top of every detail, this is the role for you. Your role will be crucial in crafting seamless and impactful events, making sure everything runs smoothly and meets our high standards.
If you are ready to take on a dynamic role and contribute to exciting events, we would love to hear from you!
Key Responsibilities
- Event Coordination
- Facilitate seamless operation of digital and in-person events.
- Coordinate with internal teams, vendors, contractors, partners, and sponsors to ensure timely execution and smooth operations.
- Event Setup
- Lead the setup and teardown of events, overseeing on-site operations throughout the event duration.
- Event Run-Down
- Develop event timelines and oversee adherence to schedule.
- Post-Event Evaluation
- Plan and conduct surveys to gather attendee feedback.
- Evaluate feedback and conduct post-event reviews to identify areas for improvement and implement process enhancements.
- Event Publicity & Marketing Materials
- Collaborate with the marketing team and designers to prepare effective marketing and publicity materials.
- Coordinate with social media content creators, photographers, and videographers to produce post-event marketing materials.
- Logistics
- Plan and manage all logistical aspects, including transportation, accommodations, and guest services.
- Prepare and manage documents for licence applications and other regulatory requirements.
- Vendors & Suppliers
- Oversee the procurement of event-related materials and equipment.
- Review vendors' and suppliers’ deliverables to ensure quality standards and manage production timelines.
- Budgeting
- Manage the operations budget, including forecasting, purchasing, and tracking expenses.
- Administrative
- Ensure proper organisation of site documentation and filing systems.
- Handle event invoicing and payment processing.
- Undertake any ad-hoc tasks as and when assigned.
Requirements
- Experience in Event Planning and Management: Proven track record in organising and managing events.
- Strong Communication Skills: Excellent verbal and written communication with the ability to collaborate effectively.
- Organisational and Project Management Skills: Effective in managing multiple projects and tasks simultaneously.
- Attention to Detail and Problem-Solving: Sharp attention to detail and quick problem-solving skills.
- Ability to Work Under Pressure: Capable of staying composed and meeting deadlines in high-pressure situations.
- Flexibility and Adaptability: Able to adjust to changing requirements and unforeseen challenges.
- Proficiency in Microsoft Office Suite: Competent in Word, Excel, and PowerPoint.
- Proficiency in Adobe Photoshop, Illustrator, and InDesign (Bonus): Familiarity with these tools is an advantage.
