Purchaser

Job Scope:

The Purchaser will be in charge of procurement of materials, equipment, machinery, services and rental to maintain inventory levels and fulfil project site requests.

Purchasing Scope:

• Full spectrum of purchasing process; receiving requistion forms, sourcing quotations, issuing PO, co-ordinating delivery, reconciliation of DO and POs and liaising with accounts for payment.
• Follow SOP in sourcing of new vendors.
• Adhere to ISO compliance in procurement process; documentation for ISO requirements include evaluation of vendor. Document user's feedback with regards to quality and service of goods and services.
• Review of quotations; sensitivity to clauses in terms & conditions that have a material impact on the cost of the goods/service.
• Follow up on open/ outstanding POs; be aware of delivery dates and communicate with relevant staff.
• Negotiate terms & conditions favourable to the company.
• Ensure documentation for procurement process is complete from Requistion Form to Purchase Order to Delivery Order to invoice.
• Keep track on rental equipment/ items to ensure no idle time and prompt return to vendor.
• Project costing
• Analysis and forecast of material usage by project sites.
• Work closely with the store to ensure inventory levels are accurately reflected in database.
• Assist with stocktake and audit.
• Liaise with IT vendor on maintenance of software and development of new Apps.
• Updating the product and vendor database.
• Various usage reports
• Other ad hoc duties assigned by management.

Job Requirements:

1. 1-2 years of experience in purchasing in the construction/ marine sector.
2. Diploma in Procurement/logistics or equivalent.
3. Proficiency in Microsoft Office 365. High level of competence in Excel will be favoured.
4. Pay attention to details.
5. Keen and critical eye in reviewing quotations, able to apply terms & conditions of quotations to specific contexts and analyse accordingly.
6. Strong analytical skills and able to organise data to convey information clearly.
7. Highly organised; uses calendar or sticky notes to set alert for tasks
8. Ability to follow SOP strictly.
9. Strong communication skills; able to present ideas and information clearly and effectively to management. At the same time able to simplify communication so that foreign workers can understand.
10. Takes the initiative and self-driven.
11. Resourceful
12. Strong problem solving skills
13. Relationship builder - Able to engage with people from wide spectrum; from management to foreign workers.
14. Forward thinking; knows what questions to ask at each stage of the procurement process, able to anticipate the implications of decisions, curious mind that seeks to learn.

Working hours:

Mon - Fri 8:30am - 5:30pm

Sat 8:30am - 12:30pm (remote work is permitted)