Job Description
Volunteer Management
- Assist in the engagement and recruitment of new and existing volunteers, as well as external stakeholders such as schools and corporate partners. This includes providing support for volunteer events.
- Coordinate the on-boarding process and conduct training sessions for new volunteers, partnering schools, and organizations.
- Maintain and update the volunteer program schedule and events calendar to ensure effective communication and planning.
- Match volunteers' skills with available roles, clearly communicate their responsibilities, and ensure compliance with program guidelines.
- Provide administrative support for volunteer-related requests, including handling inquiries and providing information.
- Assist in setting up and facilitating volunteer-related activities and meetings, including virtual meetings on digital platforms.
In-Kind Donation Management
- Coordinate with donors and internal staff regarding the receipt and distribution of donated items.
- Prepare and issue acknowledgment letters to donors in a timely manner.
- Maintain accurate records of in-kind donations.
Administrative Support
- Assist with data collection and maintain a proper filing system, including data management such as data entry and database updates.
- Collaborate closely with the Nursing department to coordinate the selection of residents for activities and ensure their engagement.
- Provide logistical and administrative support to ensure that volunteer programs and activities are conducted smoothly.
- Support corporate events and other organizational activities by providing administrative and event coordination support, which may require occasional weekend work to accommodate event schedules.
- Perform any other ad-hoc administrative tasks as assigned, including assisting with special projects and initiatives.
- Prepare reports on volunteer activities, in-kind donations, and event outcomes for internal and external stakeholders.
REQUIREMENTS
- Minimum Diploma qualification in any discipline.
- Ability to work independently as well as part of a team.
- Relevant experience in working with volunteers is advantageous.
- Knowledge of other dialects is advantageous for effective communication with residents.
- Proficient in Microsoft Office applications (e.g., Word, Excel, Outlook).
- Proficient in using Zoom and other virtual meeting applications.
- Flexibility to work on weekends occasionally for event purposes.
