Job Responsibilities:
1. Secretarial Support to Executives (CEO, CFO, & CSO):
- Coordinate the executives' daily schedules and record meeting minutes.
- Arrange business travel, including flights, hotels, and overseas roaming, handle visa applications.
- Prepare documents and presentation materials for meetings.
- Process monthly reimbursement/ expenses claims.
- Manage daily incoming mails, phone inquiries and correspondence.
- Assist in organizing company events.
- Perform other ad-hoc tasks as assigned.
2. Administrative Support for Expatriates:
- Assist with housing matters, including quarterly air-conditioner servicing and moving assistance.
- Submit and manage monthly bills (internet, mobile, utilities) for payment.
- Coordinate daily lunch orders and manage management pantry supplies.
3. VIP and Guest Assistance:
- Arrange flight, hotel bookings, transportation, food orders, and restaurant reservations as needed.
- Ensure timely and prioritized assistance for visitors.
4. General Administrative Support:
- Provide general administrative support as needed.
Handle any other ad-hoc matters assigned.
Job Requirements:
- Diploma in Business Administration or equivalent.
- Proficiency in Microsoft Office software is required.
- Proficiency in both English and Mandarin languages to liaise with Mandarin-speaking guests.
- Demonstrated ability to maintain confidentiality of company information is essential.
- Detailed, meticulous with good organization skills.
- Excellent communication and interpersonal abilities.
- Ability to multi-task, meet deadlines and with strong problem-solving skills.
- Able to start work immediately or within short notice
- Prior experience is advantageous.
We regret that only shortlisted candidate will be notified.
