Receptionist Duties:
- Act as a first point of contact for the office, attend to visitors and phone calls.
- Welcome guests in a professional and friendly manner.
- Maintain visitor logbook and meeting room bookings.
- Update the Key log book and maintain the master key box.
- Maintain presentable reception area and meeting rooms.
- Manage incoming and outgoing mail and packages.
Administrative Support:
- Handle administrative work such as organize the printing of name cards, letterheads and envelopes, oversee stock inventory for office and pantry supplies.
- Responsible for office facilities, such as coordination with external contractors/vendors for on-site service, maintenance and repairs & replacement.
- Maintain and update IT equipment inventory records, such as laptops, printers, and toners.
- New staff laptop installation coordination.
- Coordinate travel arrangements for travellers, e.g. transportation and accommodation.
- Procurement of necessary items for internal, external events and any initiatives.
- Other ad-hoc administrative duties whenever assigned.
Qualification & Requirements:
- At least 1-2 years working experience in office and/or facilities administration
- Computer literate.
- Good team player, able to multi-task and work independently in a fast-paced environment.
- Pleasant disposition with good coordination and interpersonal skills.
- Good communication skills
