KEY RESPONSIBILITIES
Administrative Support:
- Prepare and format legal documents, including letters, briefs, motions, and agreements.
- Handle incoming and outgoing mail, email, and phone calls.
- Schedule and coordinate meetings, appointments, and court dates for legal staff.
- Maintain and organize electronic and physical files, ensuring confidentiality and compliance with record-keeping policies
Document Management:
- Create, manage, and archive legal documents and correspondence.
- Conduct basic research and compile data as needed.
- Proofread and edit documents for accuracy and clarity.
- Prepare and format internal presentations, including PowerPoints.
Internal Department Interaction:
Serve as a point of contact for legal department, providing information and answering basic inquiries.
Coordinate with personnel in other internal legal and business departments to obtain necessary documentation a
Office Management:
- Arrange meetings, including securing meeting rooms, preparation of meeting agenda, communicate with attendees, and organize catering, video-conferencing and supplies.
- Coordinate with external vendors.
- Manage administrative aspects of the legal department, such as billing and invoicing.
- Arrange business travel including flights, accommodation and other aspects of business travel involving cost or expenses.
Compliance and Confidentiality:
- Ensure all activities comply with relevant laws and regulations.
- Maintain the confidentiality of sensitive information and documents.
Qualifications:
- Prior experience in a legal environment
- Bachelor’s degree / Paralegal certificate would be an advantage
- Proficient in Microsoft Office
- Excellent verbal and written communication skills
- Great multi-tasking and time-management skills
- Outstanding research skills
- Detail-oriented and organized
- Performs well under pressure
**We regret that only shortlisted candidates will be notified**
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.
EA License No: 01C4394
EA Personnel ID: R1108331
EA Personnel Name: Janelle Katherine Hoeden