KEY RESPONSIBILITIES
Administrative Support:
- Prepare and format legal documents, including letters, briefs, motions, and agreements.
- Handle incoming and outgoing mail, email, and phone calls.
- Schedule and coordinate meetings, appointments, and court dates for legal staff.
- Maintain and organize electronic and physical files, ensuring confidentiality and compliance with record-keeping policies
Document Management:
- Create, manage, and archive legal documents and correspondence.
- Conduct basic research and compile data as needed.
- Proofread and edit documents for accuracy and clarity.
- Prepare and format internal presentations, including PowerPoints.
Internal Department Interaction:
Serve as a point of contact for legal department, providing information and answering basic inquiries.
Coordinate with personnel in other internal legal and business departments to obtain necessary documentation a
Office Management:
- Arrange meetings, including securing meeting rooms, preparation of meeting agenda, communicate with attendees, and organize catering, video-conferencing and supplies.
- Coordinate with external vendors.
- Manage administrative aspects of the legal department, such as billing and invoicing.
- Arrange business travel including flights, accommodation and other aspects of business travel involving cost or expenses.
Compliance and Confidentiality:
- Ensure all activities comply with relevant laws and regulations.
- Maintain the confidentiality of sensitive information and documents.
Qualifications:
- Prior experience in a legal environment
- Bachelor’s degree / Paralegal certificate would be an advantage
- Proficient in Microsoft Office
- Excellent verbal and written communication skills
- Great multi-tasking and time-management skills
- Outstanding research skills
- Detail-oriented and organized
- Performs well under pressure
**We regret that only shortlisted candidates will be notified**
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EA License No: 01C4394
EA Personnel ID: R1108331
EA Personnel Name: Janelle Katherine Hoeden
