We are seeking a highly organized and motivated individual to oversee and manage a team of administrators within the firm. The successful candidate will be responsible for managing and ensuring smooth operations of a business unit. This role requires strong leadership skills, excellent organization abilities and a proactive approach to problem solving and learning multiple operating systems.
Job Description:
• Overseeing a team of administrators and typist teams in Singapore and Malaysia.
• Troubleshooting when problem arise and a gate-keeper for problem solving.
• SOPs to streamline processes.
• Control point of the firm's cost.
• Anticipate any problems or opportunities and provide solutions to resolve asap.
• Ensure admin procedures and documentations are complied.
• Ensure all admin tasks are smoothen and well-coordinated.
• Good knowledge of most of the house systems so as to address the issues or problems.
• Give feedback whenever needed.
• Ad hoc task as required and review OPE and costs control to support the business unit:
o Example: Docusign status Initiate & monitor execution on events in corporate calendar, CRM cleanup/caseware update
• Initiate continuous improvement to processes n procedures.
• IT knowledge to be able to liase with internal programmers on inhouse systems.
• Calender management handling yearly events.
• Handle enquires from employees.
• Working closely with department admins/HQ.
• Manages communication dissemination to dept & contents in sharepoint & shared folder.
• Organise & plan management & department meetings:
o Example: Arrangement of refreshments & setting of rooms, agenda.
• Approver for stationery purchase.
• Assist HQ in rolling out adhoc initiatives.
Job Requirements:
• Degree/Diploma in related field
• Strong organizational and multitasking skills.
• High proficiency in MS office applications.
• Good communication, written/verbal and interpersonal abilities.
• Good organiser - Ability to plan & manage
• Proactive approach to problem-solving and detail-oriented mindset.
• Independent and ability to work with minimum supervision in fast-paced environment
