Job Description & Requirements
The Singapore Scout Association (SSA)
The Singapore Scout Association is a non-discriminatory youth movement established in 1910 dedicated to the development and enablement of young people in Singapore to become responsible and active citizens. Through the Mission of educating young people on a value system based on the Scout Promise and Scout Law, Scouts help to build a better world where people are self-fulfilled as individuals and play a constructive role in society.
Roles and Responsibilities
- Provide comprehensive administrative supportfor Scouting Programmes, Award Ceremonies, and National Events, including coordination of schedules, resource development, preparation, and collation of documents, and ensuring smooth operations.
- Manage the logistics and coordination for programmes, events, and meetings, including venue bookings, material preparation, and communication to participants.
- Facilitate and conduct programmes and camps for youths to develop their skills, instil good character, and promote values.
- Collaboratewith various stakeholders (volunteer adult leaders, external partners, and government agencies) to achieve the goals of the department and organisation.
- Support the planning, documentation, and execution of existing and new Scouting Programmes, with a focus on maintaining accurate records and reports.
- Overseeday-to-day operations related to programme management, including resource allocation, logistics, and scheduling.
- Coordinate and prepare detailed notes/minutes of meetings, ensuring timely distribution and follow-up on action items.
- Monitor and manage internal membership systems, ensuring data accuracy and up-to-date information for the various programmes.
- Prepare income statements, claims, and expenditure reports, ensuring all payments are accounted for and duly submitted to the finance department/partners/supervisor.
- Develop, manage, and implement any other projects/duties assigned by the supervisor or Executive Director, with a strong focus on administrative efficiency and process improvement.
Characteristics & Requirements
- Diploma or degree in any discipline; qualifications and/or experience in Office Administration, Outdoor Education, Psychology, or Operations Management will be an advantage.
- Strong organisational skills with attention to detail.
- Ability to manage multiple administrative tasks simultaneously.
- Interest or passion for developing youths.
- Team player with effective communication and writing skills.
- Proficient in Microsoft Office Skills (Word/Excel/PowerPoint) and familiar with Google’s related platforms.
Working Hours:
Tuesday to Saturday, 9 am to 6:30 pm
Remuneration:
$2,300 - $3,000
