Responsibilities
- Manage security door access, access card user profile creation/deletion and after-hours door access support
- Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
- Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
- Manage office supplies, office equipment and pantry supplies
- Oversee facilities services & maintenance activities
- Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
- Manage business trips, hotel booking, temp accommodation and visa/work permits application process
- Collaborate with cross-functional teams to ensure a seamless workflow
- Organize other office activities (meetings, event planning, town hall booking & etc.)
- Ensure operations adhere to policies and regulations
- Any other duties / project as assigned
Qualifications and Profile
- Diploma / Degree holder with at least 4 years of proven experience as office administrator working in MNC (with =>500 headcount)
- Good experience in office facilities management
- In-depth understanding of office management procedures and policies
- Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
- Strong interpersonal, written and communication skills
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
- Mature and adaptive and able to interact well with all levels of stakeholders
- Flexibility to adapt to a fast-paced and rapidly changing environment.
- Ability to work independently and as part of a team.
- Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)
· Working Hours : Monday to Friday from 8.45am to 6.30pm
