Core Responsibilities:
70% - Managing Director’s Personal and Office Matters
30% - Sales & Marketing Support
1. Personal Assistant Duties
- To research, propose, purchase, and make arrangements for the MD’s personal matters (vehicle, housing, insurance, travel, banking, family events, etc.)
- To liaise with the MD’s family members and assist where necessary
- To engage and co-ordinate with vendors, suppliers and stakeholders to complete tasks assigned
- All other ad-hoc tasks
2. Secretarial Support
- Perform day-to-day administrative tasks assigned to you
- Liaise and coordinate with various stakeholders, business partners, HODs, and any other parties to manage MD’s calendar for appointments, meetings, events, functions and tasks assigned
- Make travel arrangements for the MD’s business trips
- To maintain proper records and submit MD’s monthly expenses claims
- Draft and proof-read emails and letters on behalf of the MD
- Receive and attend to all of the MD’s guests
- Update MD’s contacts database
3. Sales & Marketing Support
- Participate and provide support to all Sales & Marketing-related events and functions
- Maintain proper records of documents, events and articles
- Assist in preparing and updating presentation slides and reports
- Assist in managing the company’s social media accounts and marketing articles (corporate profile, brochure, website, etc.)
Requirements:
- Minimum A-Level or Diploma-holder in any field
- Fresh graduate with Min. 1 year experience
- Able to work in a dynamic and fast-paced environment
- Good interpersonal, communication and written skills
