INDUSTRY : Automotive
TITLE : Executive/ Senior HR Executive – Human Resources & Administration
REPORTING TO : Senior Manager - Human Resources & Administration
COMPENSATION : S$3,000.00 – S$5,000.00
WORKING WITH : TVSM International Business Units/ TVSM India & TVSD
WORKING DAYS : 5 days work week; Mondays - Fridays
WORKING HOURS : 0830hrs to 1730hrs
Job Summary:
The HR Executive/ Senior HR Executive will be a key member of the HR team, responsible for managing end-to-end HR functions including talent acquisition, talent management, compensation and benefits, employee engagement, employee relations, HRIS management, and office administration. This role will bridge the gap between administrative support and human resource management, ensuring smooth HR operations and compliance with local labour laws.
Key Responsibilities:
Talent Acquisition & Recruitment:
- Implement as advised effective recruitment strategies through various channels including job portals, social and professional networking sites, campus recruitment, job fairs, and government job placement programs.
- Partner with hiring managers to understand talent needs and align recruitment processes accordingly.
- Manage the full recruitment lifecycle, including sourcing, screening, interviewing, evaluating, and hiring candidates.
- Coordinate and manage internship programs and campus recruitment activities.
- Prepare employment contracts.
- Manage the end- to- end onboarding process
- Handle work pass applications for foreign hires, ensuring compliance with local regulations
Talent Management & Employee Relations:
- Support compensation and benefits management, including management of end- to- end performance appraisal cycle, management and renewals of employee health and travel insurances, job analysis processes, policy deployment etc.
- Handle employee relations issues, including grievances, queries, and complaints, ensuring prompt resolution and adherence to company policies.
- Conduct investigations into employee complaints, ensuring fair and consistent application of disciplinary actions when necessary.
- Provide advice and guidance to employees on HR policies, procedures, and employment laws.
- Organize and support employee engagement initiatives, including company events, townhalls, and social events to foster a positive work environment.
Compensation & Benefits Management:
- Administer employee benefits including annual leaves, medical leaves, insurance, and other welfare programs.
- Handle NS claims, government claims, tax submissions, and other payroll-related matters.
- Support the annual bonus and salary review processes, including budget planning and analysis.
HR Operations & HRIS Management:
- Maintain accurate personnel records in the HRIS and ensure compliance with all employment requirements.
- Review and update HR policies and procedures to ensure compliance with ethical standards, local labor laws, and audit requirements.
- Manage post-implementation of the HRIS (Darwinbox), troubleshoot issues, and provide solutions to HR-related system queries.
- Prepare regular and ad hoc HR reports and support all HR-related surveys.
- Submit weekly HR reports as required
Learning & Development:
- Administer learning and development programs and initiatives, including the submission of government training grants.
- Coordinate employee training and development activities to support organizational growth and employee skill enhancement.
Compliance & Reporting:
- Ensure all HR practices comply with local labor laws and company policies.
- Submit reports to the Ministry of Manpower (MOM) and other regulatory bodies as required.
- Stay updated on legislative changes and advise management on compliance matters.
Employee Engagement & Relations:
- Lead and organize company events aimed at enhancing employee engagement and fostering positive workplace interactions.
- Act as the primary point of contact for employee relations matters, ensuring timely and effective resolution of grievances, queries, and complaints.
- Develop and implement strategies to enhance employee satisfaction and retention.
- Conduct regular feedback sessions and employee surveys to gauge workplace morale and address concerns proactively.
Ad-Hoc Duties:
- Expatriate staff management
- Support other HR and office management/ administration tasks as required.
- Participate in and support ad-hoc HR projects and assignments, such as career ladders, competency frameworks, and employee surveys.
Qualifications:
- Diploma in Human Resource Management, Business Administration, or equivalent.
- 5 – 7 years of relevant working experience in human resources position.
- Strong knowledge of human resources processes, best practices, and local labor laws.
- Experience with HRIS systems, preferably Darwin box.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Excellent communication and interpersonal skills.
- Independent, detail-oriented, and able to multitask in a dynamic environment.
- Reliable and professional, with a strong attention to detail.
- Ability to work independently with minimal supervision and support HR and admin team members when needed in a leadership capacity.
- Exquisite communication and people skills
