Administrative roles:
- Preparation of basic quotations, contracts and tender submissions.
- Assist team on correspondence, documentation and delivery schedules.
- Sourcing, ordering and delivering of project related materials.
- Record minutes of meetings and prepare emails, faxes, correspondence, memos, etc.
- Manage and maintain office stationeries and pantry supplies
- To assist and work together with ISO team
- To manage and maintain good housekeeping of the entire office together with Superior
- To handle and managed overseas courier services
- To handle phone queries and attend to guests
- Provide administrative and clerical support to HR/Admin manager
- To maintain and manage office equipment
- Ad hoc admin duties assigned by Directors or HODs.
PA roles :
- Co-ordinate and manage MD and EDs’ daily paperwork, emails and claims.
- Organize seminars and travel arrangement, hotels and travel expenses report for MD and ED.
- Prepare presentation materials for MD and ED including tender documents with respective team members.
- Manage phone and emails correspondence for MD and ED
- Manage and arrange appointments with internal and external parties
- Manage and spearhead company’s events and activities with team / committee from planning to execution and completion.
- Managing and reviewing filing system and archives.
- Ad hoc duties assigned by MD and ED.
The Person:
- Minimum 2 years of relevant secretarial / Admin experience preferred
- Proficient in MS Office applications.
- Must be able to communicate in both English & Mandarin.
- Good interpersonal with communication & written skills
- Self-motivated, pro-active, meticulous, well-organized and able to work with minimal supervision.
- Able to interact with all levels and a good team player.
- Able to work within challenging and fast paced environment.
