Job Title: Admin Manager (Contract)
Location: Aljunied Industrial Complex, Singapore
Department: Administration
Reports to: Director
Job Summary:
We are seeking a highly organized and experienced Admin Manager to oversee and
manage the administrative functions of our front office,
handle logistics documentation, and
manage bank document processing.
The ideal candidate will be responsible for ensuring smooth operations in these areas, maintaining accurate records, and supporting the management team in day-to-day activities.
Key Responsibilities:
Front Office Administration:
Oversee the daily operations of the front office, including reception, mail distribution, and office supplies management. Ensure a welcoming environment for visitors and manage the front desk staff. Coordinate with internal departments to address administrative needs and provide support as required.
Maintain a clean, organized, and efficient office space.
Logistics Documentation:
Prepare, verify, and manage all documentation related to logistics, including shipping and receiving records.
Coordinate with suppliers, freight forwarders, and customs brokers to ensure timely and accurate processing of shipments.
Ensure compliance with all relevant regulations and standards for logistics documentation.
Track shipments and provide regular updates to relevant stakeholders.
Bank Document Handling:
Manage the preparation, submission, and filing of all bank-related documents, including Letters of Credit (LCs), bank guarantees, and other financial documents.
Liaise with banks and financial institutions to ensure timely processing of transactions.
Ensure accuracy and completeness of all financial documentation and maintain up-to-date records.
Assist in the reconciliation of bank statements and financial transactions.
Qualifications:
Bachelor’s degree in Business Administration, Logistics, or a related field.
Minimum of 5 years of experience in office administration, logistics, or financial documentation. Strong understanding of logistics operations and bank document handling. Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with any ERP/Accounting systems is an advantage.
Key Competencies:
Detail-oriented with strong analytical skills.
Ability to work independently and handle multiple priorities.
Strong problem-solving skills with the ability to handle challenges proactively.
High level of integrity and confidentiality in handling sensitive information.
Working Conditions:
onSite
Application Process:
Interested candidates are encouraged to submit their resume and cover letter to [email protected], explaining why they are a good fit for this role and detailing how their experience aligns with the job requirements. Senior candidates are especially welcome to apply
