Job Overview
Provide comprehensive support to managers, employees, and office visitors by managing a range of tasks that ensure the smooth and efficient operation of the organization. Responsibilities include handling general administrative, human resources, IT, and payroll-related duties.
Responsibilities
- Perform administrative tasks, including document organization, file management, sorting and scanning mail, and coordinating document delivery via post or courier.
- Handle receptionist duties such as answering phone calls and welcoming walk-in guests/visitors.
- Review the list of international/domestic courier charges and indicate the amount in various disbursement worksheets for billing purposes.
- Coordinate and manage the storage and retrieval of archived files.
- Monitor and procure office supplies, including stationery and pantry items.
- Maintain and review records of purchases, costs, deliveries, and pantry inventories.
- Evaluate suppliers and vendors based on pricing, quality, and delivery speed.
- Assist with staff onboarding and offboarding processes.
- Maintain and update staff leave record.
- Organize and coordinate meetings and appointments as needed.
- Assist with the renewal of office general and medical insurances.
- Provide internal IT support by liaising with IT vendor.
- Arrange and oversee monthly server and desktop maintenance with IT vendor.
- Manage the full spectrum of payroll administration for Singapore corporate clients i.e. employee data update, salary calculation, salary disbursement, CPF submission, payslip issuance, ad-hoc submission of Singapore Government-Paid Leave claims, preparation of Form IR21, Form IR8A and related appendices.
- Support general administrative, HR, IT, and payroll-related tasks as assigned.
Requirements
- Demonstrates a positive work attitude, with a strong sense of responsibility and initiative.
- Detail-oriented with excellent organizational skills.
- Strong communication and interpersonal abilities.
- Maintains a high level of confidentiality.
- Capable of working both independently and as part of a team.
- Proficient in Microsoft Office applications, including Word, PowerPoint, and Excel.
