Position Overview:
We are seeking a highly organized and proactive Administrative Assistant to support various departments including the account department, warehouse, HR department, and general administration. The ideal candidate will be adept at handling a wide range of administrative and executive support tasks while juggling multiple priorities with professionalism and efficiency.
Key Responsibilities:
Account Department Support:
- Assist with accounts payable and accounts receivable tasks.
- Prepare invoices, expense reports, and financial documents.
- Coordinate with vendors and clients regarding payments and billing inquiries.
Warehouse Management:
- Coordinate shipments and deliveries.
- Maintain inventory records and track stock levels.
- Work closely with the warehouse team to ensure efficient operations.
General Administrative Duties:
- Manage office supplies and equipment.
- Handle incoming calls and correspondence.
- Maintain filing systems, both electronic and physical.
- Schedule meetings and appointments.
- Prepare reports and presentations as needed.
Skills and Qualifications:
- Proven experience as an Administrative Assistant or similar role.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
- Excellent time management and organizational skills.
- Strong verbal and written communication abilities.
- Attention to detail and problem-solving skills.
- Ability to prioritize tasks and work independently.
Education and Experience:
- High School Diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
- Experience in handling accounts, warehouse management, or HR functions preferred.
Benefits:
- Competitive salary commensurate with experience.
- Comprehensive benefits package including health insurance and retirement plan.
- Opportunities for professional development and advancement within the company.
