Responsibilities:
1. Manage executive calendars, schedule appointments and coordinate meetings.
2. Prepare and edit correspondences, reports and presentations for executive review.
3. Maintain and organize executive files, documents and confidential information.
4. Preparation of minutes and resolutions for Board and General meetings, take minutes and distribute relevant information to executives.
5. Lodgement of routine and adhoc statutory documents ensuring compliance requirements.
6. Arrange travel logistics, including flight reservations, accommodations and itineraries.
7. Act as a liaison between executives and internal/external stakeholders.
8. Coordinate special projects and events as assigned by executives.
9. Manage Corp Pass and be conversant with Companies Act.
10. Prepare expense reports and manage budget tracking for executive expenses.
11. Handle sensitive information with discretion and maintain a high level of confidentiality.
Requirements:
1. Proven experience as an Executive Secretary or similar role.
2. Proficient in office software (MS Office, G Suite) with excellent typing skills.
3. Strong team player with good interpersonal, written and oral communication skills.
4. Meticulous individual with exceptional organizational and multitasking abilities.
5. Ability to work independently and collaboratively in a fast-paced environment.
6. Possess professionalism with commercial acumen.
7. Discretion and integrity in handling confidential information.
8. Familiarity with executive-level responsibilities and corporate etiquette.
9. Experience with handling SGX Listed Companies preferred.
10. Familiarity with legal procedures and protocols will be an advantage.
11. Bachelor's degree in Business Administration or related field (preferred).
