Overview:
We are seeking a highly organized and proactive Administrative Assistant & Coordinator to join our team. This multifaceted role involves handling administrative tasks, managing basic accounts updates, coordinating with external vendors and partners, preparing meeting minutes, ensuring efficient client follow-ups, and facilitating the coordination of counseling services for clients. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and be adept at multitasking.
Administrative Support:
- Manage office operations by handling incoming calls, emails, and correspondence.
- Maintain and organize office supplies, equipment, and facilities.
- Assist in scheduling meetings, appointments, and travel arrangements.
- Handle basic administrative tasks such as data entry, filing, and documentation.
Coordination with External Parties for Trainings and Placement Activities:
- Build relationships with potential employers to support the employment of women.
- Manage coordination for interviews and support employment efforts.
- Organize and arrange classes and training sessions, including coordinating with trainers and ensuring all necessary materials are available.
Meeting Preparation and Follow-Ups:
- Prepare agendas, take meeting minutes, and distribute action items after meetings.
- Ensure timely follow-up on action items and commitments made during meetings.
- Coordinate with team members to schedule, organize, and execute meetings effectively.
Client Follow-Ups:
- Engage in regular communication with clients to address inquiries and follow-ups.
Qualifications:
1. Proven experience in administrative roles or similar positions.
2. Basic understanding of accounting principles and experience with basic accounts tasks.
3. Strong organizational and multitasking abilities.
4. Excellent written and verbal communication skills.
5. Proficiency in office software and tools (MS Office, G Suite, etc.).
6. Ability to work both independently and collaboratively in a team environment.
7. Exceptional attention to detail and accuracy in all tasks.
