Job Duties:
- Calendar and Scheduling Management: Efficiently manage calendars to ensure effective scheduling and organization of meetings and events.
- Travel Arrangements and Vendor Management: Handle travel arrangements, including coordinating with travel vendors to ensure smooth and cost-effective travel plans.
- Expense and Invoice Management: Assist with the preparation, submission, and tracking of expenses, and review, record, and secure necessary approvals for invoice payments.
- Meeting and Event Support: Provide support for meetings, events, and conferences, including booking meeting rooms, arranging refreshments, and gathering and preparing company reports and presentations.
- Reception and Guest Management: Professionally attend to and receive guests at the reception when required.
- Leave and Records Management: Manage team leave records and submissions through system, input company meetings, and maintain accurate records of travel and meetings.
- Training and Onboarding: Conduct training sessions for new joiners to facilitate smooth onboarding and ensure they are up to speed.
Requirements:
- Experience in planning and coordinating intricate travel itineraries, including flights, accommodations, transportation, and handling last-minute changes or emergencies.
- Proven experience working with corporate travel agencies to streamline booking processes, negotiate rates, and ensure compliance with company travel policies.
- Demonstrated ability to support a team by managing administrative tasks, coordinating meetings, and providing logistical support for various projects and events.
- Proficiency in managing multiple calendars, scheduling appointments, and organizing meetings to ensure efficient time management for executives and team members.
- Previous experience working in a financial institution, and familiarity with regulatory requirements and compliance standards.
Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).
Shortlisted candidates will be notified
Data provided is for recruitment purposes only
www.ambition.com.sg
EA Registration Number: R22104385
Business Registration Number: 200611680D. Licence Number: 10C5117