Successful candidates will be deployed to work at a government agency (hereinafter the Authority), successful candidates will be required to:
- Assist and support in all aspects of the grant management functions, such as completing and reviewing grant applications, pre-award checks of grants, post-award reporting and administration of grants awarded.
- Provide timely and accurate updates of grant details and utilisation in the relevant system databases
- Review the grant making policies and procedures and identify potential areas for improvement.
Detailed Job Scope
Claims Submission and Processing
- To process claims submitted and/or request into the database
- To check the claims and seek clarifications with grantees on queries arising from claim submissions to ensure that all queries are satisfactorily resolved.
- To seek Authority’s advice on disputable matters if any.
Disbursement Memo Preparation and Verification
- To compute the amount to be disburse and prepare the disbursement memo
- To submit disbursement memo to Authority for verification checks
- To confirm the disbursement amount with grantees through email after verification to ensure no further clarifications needed.
- To seek further clarifications with grantees on queries arising from the verification checks
- To liaise with Authority to ensure that project technical milestones are on track before funds can be disbursed.
Claims Documentation
- To photocopy and ensure proper filing and documentation of all claims.
- To provide daily updates to Authority on the progress of the claims processing
Reporting
- To update the monthly claims aging report that tracks the disbursements of the projects, such as claims received and not paid, and how long the claims have been outstanding
- To update the daily claims tracking report which tracks the stage of disbursement workflow the claims are in
- To collate the quarterly claim submissions and prepare the report on funds drawdown
- To manage the submission of audit reports by grantees via reminders’ sending
Other Duties
- To support the planning, budgeting and forecasting of the annual budget of the funding initiatives.
- To collate the required documentation related to claims processing for audit purposes.
Candidates’ Requirements
- Singaporeans or PR only
- Minimum Degree in Business, Administration, Finance or any relevant field of study
- Meticulous and attention to details and able to work independently with minimal guidance
- Minimum 2 years experience in processing applications and claims to government grants would be preferred
Other Information
- 5 day work-week
- To be based at Authority’s office in the west of Singapore
- Contract position renewed annually subject to good performance for up to 36 months and may be extend for a further 36 months
