Job Description
Work in partnership with the respective platform leads and partners in management, tracking and reporting of Build and Operate financials.
Support development effort charge out to projects
• Work closely with managers in preparation of resource supply & demand.
• Extract and prepare timesheet reports.
• Track against approved monthly charges and raise any discrepancies to Project
• Managers and Team Leads
• Prepare supporting documents to Finance Fixed Asset team for capital expense charge out
Support Contract Management activities
• Contracts are processed in a timely and orderly manner (with approvals in place).
• Timely creation of Purchase Requisition (PR) in Coupa for Purchase Order (PO) issuance to vendor
• Liaise closely with internal and external stakeholders on any outstanding contracts not processed.
• To review contracts submitted by internal and external stakeholders follows guidelines and standards
• Liaise with internal stakeholders if Delegate of Authority (DOA) approval is not provided on time
• To ensure that all contracts processed are within budget
• To process contracts in the correct PC Code/GL/FA to avoid reclassification when payments are made.
• To track and manage Master Service Agreement (MSA) renewal
Assist, advise, support and follow-up with Work Managers
• On project documentations, processes, reporting and usage of GENE
• Update project financials, documentation, and statuses in GENE
• Lodgement of contracts with Group Procurement Services (GPS)
• Tracking and submission of accruals to Finance, ensure all accruals are supported with valid supporting documents
• Submitting reports for management reporting for Major Projects/Programmes.
• Includes verifying the information submitted are accurate and updated correctly
Others
• Support Build and Operate budget submissions.
• Review the completeness of the submissions during the yearly budget exercise
• Support monthly GLAO reconciliation
• Support Strategy Cost Management (SCM) tracking and reporting
