Abogado, affiliated with Baker & McKenzie.Wong & Leow, is currently looking for a Corporate Services Assistant to support the corporate services function in daily corporate secretarial work matters and administration.
About the role
Corporate Secretarial Administration
- Assist with Bizfile transactions with the Accounting & Corporate Regulatory Authority (ACRA) for the Senior Executives and Managers
- Update the software corporate secretarial database (Viewpoint/CAS) and document management database (iManage)
- Assist with the new client takeovers and existing client handovers (termination)
- Support other corporate secretarial tasks
Admin Matters
- Arrange for nominees to sign documents, delivery and collection of documents (if not DocuSign-ed)
- Arrange for collection of common seals and rubber stamps from vendor
- Arrange for delivery and collection of statutory records and attend to warehouse coordination
- Update mailing address and other lists if applicable
- Preparation of local and overseas courier, posting of mails
- Fax, photocopy, and redirect client mails
- Attend to opening of client matter codes for internal purposes as well as attend to updating of the fees under the billing system for the company secretary
- Any other administrative matters which may arise from time to time.
About the candidate
- Educated to degree or diploma level or equivalent qualification
- Technical corporate secretarial knowledge or experience would be an advantage
- Excellent English verbal and written communication skills
- Ability to effectively manage competing priorities
- Self-starter who is able to demonstrate a proactive and positive attitude to their work
- Comfortable working across multiple cultures and time zones
- Strong interpersonal skills, positive attitude and team spirit
- High degree of attention to detail and excellent project management skills
- Contributes to the effective functioning of the team.
