Responsibilities:
General Admin
- General Affairs Admin Executive, who will provide general administrative and secretarial support to the Director and Project Manager
- In charge and full support in office establishment and maintain daily office operations
- Support IT-related works such as maintenance of employees' workstations
- Organise and execute company activities, including staff meeting agendas, all hands meeting, lunches, team social events and festive celebrations
- Serve as a lead of company events
- Preparing and maintaining company databases in Google sheet/Wrike platform for various projects and tasks
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Create and maintain filing systems (electronic)
- Assist with a purchase requisition - pantry, office equipment etc
- Maintain a tidy and well-organized pantry, meeting rooms, and office common areas
- Main liaison person with external vendors on maintenance of office equipment and operations
- Oversees office renovation/repairs works
- Answer phones and greet visitors
- Assist in any ad-hoc duties assigned by management
HR Admin
- Assist in overall HR functions to ensure efficiency in day-to-day operations which includes
- Create and post Job Ads on recruiting platforms whenever required for recruiting.
- Create/follow up Work Orders to outsourcing companies/vendors
- Monitor the service and maintenance contracts/employee records
- Handling confidential contracts/resumes of candidates for the recruiting process
- Manage onboarding/off-boarding of employees
- Administrate staff access passes, equipment etc
- Assist to implement HR & Administrative policies and procedures
Finance Admin
- Assist in bank reconciliation and list of accrual
- Administrate/tally invoices relating to procurement and other monthly expenses.
Requirements:
- Candidate should have minimum ‘O’ Level qualifications
- Preferably at least 2 years of working experience in Administrative work
- Basic Accounting Knowledge will be an added advantage.
- He/she should possess a positive attitude, is well-organized and able to multitask
- Familiar with Microsoft, Google system and Apple MacOS system
- Works independently, good team player, possess excellent communication and interpersonal skills
