Location: Tanjong Pagar
Job Overview:
The primary role of the Assistant Manager, Facilities is responsible for managing the facilities operations of the whole organisation, which include maintenance and upkeep of office facilities, liaising with building management, vendors/contractors for office improvement works. This role is also required to support Seminar and Training Facilities set up/rental and assist with the tenancy management.
Job Responsibilities:
- Point of contact for the following:
Staff – feedback on office facilities, e.g. faulty lights, ACMV-related issues, etc.
Contractors – support and coordinate with service providers including contractors for office improvement/rectification works.
- Building Management – liaise and coordinate with building management for general building maintenance and monthly servicing of common areas.
- Maintain a safe and efficient work environment for the organisation through daily routine check of the office premises and rectify issues with relevant vendors promptly.
- Supervise all cleaners and liaise with cleaning contractor to ensure cleanliness of office premises.
- Support and coordinate with service providers including contractors for office improvement/ additions and alterations/defect rectification works and ensure compliance to statutory regulations including fire safety (SCDF), etc.
- Handles room booking system for Seminar and Training Facilities including generation of report & invoices
- Assist with tenancy management, e.g. office leasing, defects during occupancy and reinstatement.
- Cover reception and/or office administration function when necessary.
- Assist to supervise the overall Facilities function in the absence of the team lead.
Job Requirements:
- A background in Office Management is preferred, with at least 4 years of experience in facilities, AV and video conferencing equipment management.
- Responsible and possess strong initiative in following up solutions for problems.
- Hands-on and able to work in a fast-paced environment.
- Able to support after office hours and/or on weekends as and when required.
- Experience in office A&A (additions and alterations)/renovation projects would be an advantage
- Able to work independently and in a team-oriented environment.
- Effective communications skills both verbal and written.
22C1322 Maxhunt Resource Pte Ltd
R24124011 Sharmaine Yoong
