Job Summary
The General Office Administrator will be responsible for providing comprehensive administrative support to ensure the smooth operation of our office. This role involves managing daily office tasks, coordinating communications, and supporting various departments to maintain an efficient and organized work environment.
Key Responsibilities
- Administrative Support:Perform routine office tasks including filing, data entry, and document preparation.
Schedule and coordinate meetings, appointments, and travel arrangements.
Handle incoming and outgoing correspondence, including emails, phone calls, and postal mail.
- Document and Record Management:Maintain and organize electronic and paper records and files.
Prepare and proofread reports, memos, and other business documents.
Ensure compliance with company policies and procedures related to document management.
- Office Supply and Inventory Management:Monitor and manage office supply inventory, placing orders as needed.
Maintain relationships with vendors and manage office equipment maintenance.
- Customer and Supplier Interaction:Respond to customer inquiries and provide information or direct them to appropriate staff.
Assist in managing relationships with suppliers and service providers.
- Financial Administration:Assist with invoicing, expense tracking, and basic bookkeeping tasks.
Support payroll processing and manage petty cash as required.
- Human Resources Support: Maintaining Employee personnel records, Coordinate training sessions and handle administrative aspects of employee benefits.
- Health and Safety Compliance:Ensure that health and safety protocols are followed and assist with maintaining a safe workplace.
Qualifications
- Education: High school diploma or equivalent; associate’s degree or higher education preferred.
- Experience: Previous administrative experience preferred; experience in a manufacturing or similar environment a plus.
- Skills:Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication and interpersonal skills.
Attention to detail and accuracy in task execution.
Ability to maintain confidentiality and handle sensitive information.
