Job Description
Finance Administrator is responsible for the processing of financial accounts and the availability of financial project information.
Project Control
· Controls and processes financial movements in the project,
· Draws up periodical and ad hoc reports about the financial situation within the project. Extracts data from the ERP system (Unit 4 Bussiness World). Draws up and maintains prognosis for the financial situation of projects.
Invoicing
· Prepares and submit invoices in accordance with project conditions in consultation with the Design Leader. Assist in effective approach to receive needed purchase orders and or variation orders.
· Remind clients on the nearly due date of invoice
Cash management
· Responsible for registering bank statements to the system, preparing bank payments. Provides cashflow forecast to management, monitors cash development.
Bookkeeping
· Timely processing of accounting data in the ERP system.
Reporting/Annual Obligations
· Prepares, in consultation with HQ finance, monthly, quarterly and yearly management reports.
· Coordinates and contributes to timely processing of annual statutory accounts and tax filing.
GST
· Responsible for the preparation of GST returns.
Other
· Maintain fixed assets register.
· Bank account management
· Assist in Company Secretarial matters
Competences:
· Experience handling a full set of accounts.
· Able to work under pressure to meet monthly, quarterly and yearly deadlines.
· Open collaboration: working together with other support functions as well with sr. Engineers and the other colleagues at DMC office and HQ.
· Communication skills: Conveying in a clear manner one’s own point of view or opinion in conversations and presentations, making use of unambiguous verbal and non-verbal communication
· Personal leadership: Establishing and monitoring procedures to control and safeguard one’s own tasks and activities
· Problem analysis: Identifying problems and tracking down possible causes: recognizing important information and establishing a link between data.
· Judgment: Drawing correct and realistic conclusions based on the information available.
What are we looking for:
· We are looking for someone with more than 3 years’ experience, can be in general bookkeeping can be in project control. If experienced in Project Control, must have a education related to financial administration, must know how to do general book keeping.
· Qualification/experience in administration at higher vocational level.
· Qualification/experience in bookkeeping, MS Office, and project administration.
· Knowledge of EBS, EBW system preferable.
· MS Office skills are important, must be able to work with Excel (use existing formats, but also building new ones)
· Must be able to work closely together with Office Manager and General Admin.
· Must be able to self-start and reach out also to head office on own behalf.
