Job Responsibilites:
- Report to the Senior Facilities Manager.
- Assist SFM and RP on the following:
- Oversee and manage the day-to-day operations of multiple facilities including office buildings, or other managed spaces within the assigned zone and ensure the efficient operation, maintenance, and safety of the facilities.
- Manage and mentor facility teams, including executives, supervisors, technical officers, technicians, and support staff, to ensure a cohesive and efficient workforce.
- Carry out internal inspection weekly. This shall form part of the Key Performance Indicators.
- Direct and co-ordinate all other matters including monitoring of progress, installation and testing of equipment, technical personnel training, logistic support, documentation preparation and operation start-up.
- Manage budgets for each facility in the zone, allocating resources effectively to meet maintenance and improvement needs.
- Assist in the execution of work order and follow up with the service reports when the works are completed and submit the service report to SFM for record.
- Coordinate with external service providers, contractors, and vendors to ensure service delivery meets quality standards and contractual obligations.
- Develop and implement preventive maintenance programs, identify repair needs, and ensure timely resolution of facility issues;
- Ensure compliance with health and safety regulations, implementing measures to mitigate risks and maintain a safe working environment.
- Implement eco-friendly and sustainable practices, working towards energy efficiency and waste reduction goals.
- Maintain accurate records, prepare reports, and communicate with senior management regarding the status of facilities and ongoing projects.
- Analyze facility performance metrics, identify areas for improvement, and develop action plans to enhance operational efficiency.
- Oversee facility improvement and renovation projects from conception to completion, collaborating with internal teams and external contractors.
- Ensure that all his technical team and direct contractor appointed by cilent or Contractor’s subcontractors follow QEHS ISO requirements and Statutory Requirements.
- Ensure campus is clean and free from pest.
- Attend monthly meetings on the FM Operations requirements of this Contract.
- Assist SFM and cilent to manage food court operators and ensure premises is well-maintained by operator and meets the requirements in contract not limiting to:
- Conduct monthly inspection with food court operator.
- Check and verify service reports submitted by operator as per contract requirements.
- Conduct spot checks on selling price and report to cilent on any non-compliance with approved pricelist.
- Assist SFM and Cilent to manage the apartment operator and ensure premises is well-maintained by operator and meets the requirements in contract not limiting to:
- Conduct monthly inspection with apartment operator.
- Conduct quarterly inspection with apartment operator and Cilent
- Check and verify service reports submitted by operator as per contract requirements.
- Arrange two-monthly apartment operations meeting with operator and Cilent.
- Undertake any other related duties stipulated by Cilent.
Requirements:
- Degree holder in Architecture or Engineering or Real Estate or Building/Facilities Management or equivalent with 7 years of relevant working experience; OR
- Diploma holder in Architecture or Engineering or Real Estate or Building/Facilities Management or equivalent with 10 years of relevant working experience.
