Our client, a leading Multinational American Technology company, is in search of Executive Assistant to support four managers in terms of diary and calendar management.
Job Description:
- Handle the schedules for senior managers, including organizing meetings and appointments. Ensure seamless logistics for business group meetings and events.
- Manage and review monthly expense reports for the leadership team. Oversee expense reporting for the four leads and audit expenses for the team
- Coordinate and manage team offsites, all-hands meetings, and various internal, customer, and corporate events. This includes selecting venues, arranging catering, and leveraging technology for virtual events as needed.
- Help create purchase orders for the needs of the leads and their teams.
- Oversee the onboarding process for new hires, ensuring they have the necessary technology and are ready for their start dates. Collaborate with HR and hiring managers to ensure a smooth and consistent onboarding experience.
- Organize and manage international and domestic travel for the leadership team, including flights and accommodations. Update calendars to reflect travel plans.
- Offer extra assistance as required for the leadership team.
- Supports the Senior Leadership team of the Singapore Sub.
Requirements:
- BAchelor's Degree or equivalent
- 2-3 years of experience in a similar role, either supporting multiple leaders or working directly with senior management.
- Experienced Executive Assistants are encouraged to apply.
- Proficient in Microsoft 365 suite (Outlook, PowerPoint, OneNote, Teams, SharePoint).
- Strong administrative skills with the ability to learn quickly, and excellent organizational and communication skills.
- Detail-oriented with a proactive approach and the ability to work collaboratively while following processes with precision and persistence.
- Able to work independently with resilience, foresight, and urgency.
- Strong team collaboration skills.
- Understanding of compliance and policy requirements.
- Open to contract role
Interested candidates may apply through the application system or send it to [email protected]. Shortlisted candidates will be notified.
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