Your Purpose
The Senior Administration Executive role is responsible for the overall administrative functions, facilities management, and vendor management in Singapore.
Key Outcomes:
- Front Desk
- Co-ordination of general administration functions
- SAP & procurement standards compliance
Key Responsibilities
Front desk management
- Answer and direct incoming telephone calls. Take messages as appropriate and forward information/queries to relevant staff.
- Greet visitors and assist visitors with registration. Ensure compliance with safety SOPs.
- Meet and greet visitors and ensure initial sign in and induction process is completed.
- Keep a log of visitors and/or issues visitor passes.
- Ensure reception is presentable at all times.
- Collect mail and organise couriers as required.
Administrative Responsibilities
- Administrative: purchases and keeping inventory of overall office supplies including stationery, pantry items, cleaning materials and staff welfare (staff meals/staff purchase and other activities).
- Receive, sort and distribution of incoming mail.
- Assist in processing of outgoing mail by post/courier.
- Raise Purchase orders, ensure accurate delivery of stocks, process invoices, and keep track of expenses.
- Support Office Manager in event management/staff engagement activities.
- Support in staff On-boarding process (staff access cards, staff locker, stationary/business cards preparation).
Facilities Management
- Responsible for overall facilities management.
- Ensure all routine maintenance works (cleaning/landscape/pest control/staff lockers, water pump, paper shredder, aircon service all others) are carried out and comply to SOPs.
- Point of contact of any repair/defects, report to maintenance team/contact Vendor and ensure completion of maintenance and repair works.
- Ensure all contractors follow Health & Safety rules and assist in obtaining Permit to Work for all required jobs.
- Ensure and cleanliness & hygiene of the office.
- Coordinate office set-ups.
Invoice Processing
- Invoice processing through SAP including PO/PR Issuance
- Liaising with vendor to complete vendor creation
- Reviewing the posting of invoices in SAP
Key Requirements
- Bachelor’s degree in business administration or a related field.
- Demonstrated experience in administrative and HR roles, with at least 2 years of purchasing experience.
- Experience with requisition-to-payment processes gained from working in an Accounts Payable or Purchasing role.
- Understanding of basic bookkeeping and general ledger accounting.
- Exposure to a high transaction processing environment.
- Over 2 years of hands-on experience with major ERP systems, such as JDE, SAP, or Oracle.
- Mature, meticulous and possess a high level of discretion and integrity.
- Resourceful team players who can work independently and display initiative.
- IT savvy and proficient in Microsoft Office applications.
- High attention to detail.
- Strong problem-solving and resolution skills.
- Strong communication skills.
Our Story
Fonterra is a global nutrition company owned by 10,000 farming families in New Zealand. We employ 20,000 people around the globe and offer amazing opportunities for people who want to join our team.
As part of our Global Markets business, you’ll join a talented team of over 5,000 employees from 83 nationalities and hundreds of cultures across this broad reaching Business Unit, one which contributes approximately 15 billion NZD annually to the Co-operative.
At Fonterra, we understand that to attract top talent we need to have the jobs that will make you want to get out of bed in the morning. Diversity, inclusion, and flexibility are a big part of our business, and with a collaborative culture, inspiring leaders and passionate people, this is a great place to work.
We need good people, we need you – please apply and join our team.
