General Administrative Support
- Provide a full range of administrative and secretarial support to the Biopharmaceutical Group Regulatory Affairs Department in Singapore so as to ensure smooth operation of the team.
- Coordination of Meetings/Conferences/Trainings
- Arrange and coordinate meeting/conference/training activities to ensure information on venue, time and people is communicated in advance.
- Coordinate with organizers on their meeting/training requirements and ensure the necessary room reservations and banquet arrangements.
- Prepare and distribute meeting minutes when required.
Upkeep department Office
- Ensure adequate operation and coordinate maintenance of shared machinery i.e. printers, phones.
- Ensure adequate supplies of stationery are available at all times.
- Co-ordinate office and area maintenance (lighting, handyman, IT issues, phones). Purchase Requisition and Payment
- Assist Departments in creating or raise purchase orders electronically for goods and services in Ariba.
- Generate quotations and purchase orders.
- Ensure the payment of all invoices in a timely manner.
Regulatory Support
- Submission and tracking of ancillaries request for countries via CST to support in-country submission.
- Policy: Supporting managers to coordinate and prepare relevant documents.
- Preparation, coordination and maintenance of compliance reports for relevant processes and systems.
- Compassionate Use and Named Patient Basis Supply
- Support Inspection Management
- Assist in Product defect reporting preparation
- Assist in preparing and coordinating Dear Healthcare Professional Letters (DHCPL)
- Assist in Redressing specification document preparation and ordering of redressing material, where required
- Liaise with distributor on product destruction, where required.
- Review signed order against Controlled Drug (CD) checklist
- Perform reconciliation of CD documentation periodically
- Assist with mailing of CD signed order to distributor
- Assist in ad-hoc regulatory affairs submission as necessary
Job Requirements:
- Min Diploma in any courses
- 0-2 years’ experience in administrative role
- Able to start work immediately
Salary range: $2.5K to $2.8K
Pharma MNC
Interested candidates, please forward your resume to [email protected]
Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)
