Responsibilities:
- To be responsible for managing the seafarer’s payroll for all assigned vessels.
- To respond promptly to inquiries from seafarers and/or their families regarding salary information and social needs.
- To ensure accuracy of the bank details entered in the crew payroll system.
- To ensure seafarers are paid according to their contracts.
- To ensure timely payment of all balances due to seafarers, such as leave pay, medical leave pay, medical disbursement, and other allowances and overtime payments.
- To ensure cash advances and other outstanding balances of seafarers are deducted from monthly wages and/or their allotment.
- To be responsible for entering reimbursements, allowances, and deductions in the system.
- Check the correctness of the allotment list and process payroll accordingly to ensure timely transfer of allotments to seafarer-designated beneficiaries.
- Responsible for the timely payment of wages on the approved payroll cycle.
- Prepare all correspondence to the Account Department, Master, and other relevant parties as deemed necessary.
- To submit CPF contributions (for Singaporean seamen) promptly.
- To arrange monthly Cash to Master and liaise with port agents for quotations and arrangements.
- To ensure timely arrangement of Cash to Master remittance.
- Conduct month-end closing of ship accounts and monitor the balance of float.
- Perform month-end closing of vessel victualing accounts.
- Prepare and present monthly payroll analysis reports, highlighting key trends, discrepancies, and recommendations.
- Maintain strict confidentiality of payroll data and seafarer personal information.
- Coordinate with internal departments (e.g., Accounting, Operations) and external stakeholders (e.g., port agents, manning agencies) to ensure seamless payroll management.
- Identify opportunities for process improvements in payroll management to enhance efficiency and accuracy.
- Assist in special projects or tasks related to crew welfare, cost management, or other crewing department functions as required by the Manager or management.
- Any other work required by the Manager and management.
Requirements:
- Minimum Diploma holder with 1-2 years of related working experience in the marine industry.
- Good team player and able to work with minimum supervision.
- Proficient with MS Office applications.
- Good interpersonal, communication, and computer skills.
