- Manage the Chief's schedule, including organizing meetings, appointments, and travel arrangements.
- Handle all private and confidential matters of company and preparation of presentation decks/materials.
- Act as the primary point of contact between the Senior Leader and internal/external stakeholders, always demonstrating professionalism and courtesy.
- Coordinate and facilitate communication between the Chief and stakeholders, ensuring clarity and efficiency.
- Prepare and edit correspondence, presentations, and reports as requested by the Chief.
- Ensure that the materials received are consolidated and sent to relevant parties by stipulated timeline.
- Prioritize conflicting needs and handle matters expeditiously, proactively, and follow-through on scheduling/coordination of administrative tasks to successful completion.
- Maintain an organized filing system, both physical and digital, to ensure easy access to important documents.
- Perform administrative collation of information for asset tracking, divisional attendance/representation at organisational events.
- Tracking of central utilisation of corporate Purchase card expense and supporting docs.
- Roster and update staff secretariat for division meetings.
- Maintain divisional group mail lists and staff welfare fund/usage.
- Arranging staff welfare hampers/condolences on behalf of Chief/division.
- Perform any other ad-hoc administrative tasks assigned.
Job Requirements:
- Minimum a good diploma in any discipline
- At least 3 years of relevant experience assisting as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
- Meticulous in work with a strong command of English with good written and verbal communication skills
- Independent worker with good time management and organisational skills, with the ability to work under pressure and multi-tasking.
- Team player and a self-starter with the resilience to thrive in a highly dynamic organization.
- Strong proficiency in in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Positive, proactive and able to always exercise great judgment.
- Ability to maintain confidentiality and handle sensitive information with integrity.
