Position : Executive Secretarial Assistant
Working Location : Suntec Tower
Working Day : 5 Days
Working Timing : 9 – 6 PM
Salary Budget : 4,500 - $6,000 + VB (No AWS)
** Family Office Environment in managing fund, investment and charity from the budget given**
(Candidates need to know there is no Progression in Career)
Summary:
- To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
- Reporting and supporting the Executive Director and will work closely with and supporting the principal.
- Experience in handling trust and legal documents are a must for this role, familiar to compliance duty is a plus.
Job Duties:
- Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
- Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
- Transcript of voice recording of meetings / phone conferences.
- Draft, review & comments emails / agreements / documents for Executive director’s consideration.
- Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
- Monitor and report on regulatory changes and developments.
- Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
- Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
- Assist in office management.
- Carry out other ad-hoc tasks / projects assigned by Executive Director
