JOB SCOPE
- General Administrative Support
- Coordination of Meetings/Conferences/Trainings
- Travel when requested, assist the HRA West ASEAN, local RA team, and overseas colleagues (where required)
- Assist in preparation of departmental communication letters and report preparation and coordination.
- Sort and timely distribution of incoming mail/documents.
- Ensure all outgoing mail is promptly attended by mail or courier.
- Upkeep of Files and Documents
- Update and maintain departmental files and records.
- Ensure adequate operation and coordinate maintenance of shared machinery i.e. printers, phones.
- Ensure adequate supplies of stationery are available at all times.
- Co-ordinate office and area maintenance (lighting, handyman, IT issues, phones). Purchase Requisition and Payment
- Assist Departments in creating or raise purchase orders electronically for goods and services in Ariba.
- Generate quotations and purchase orders.
- Ensure the payment of all invoices in a timely manner.
- Monthly Expense Reports
- Fast and accurate verification of nominated expense claims ensuring timely submission for approval.
- Preparation of expense claims for nominated staff members.
- Staff onboarding and administrative support
- Prepare office or work area for new personnel.
- Coordinate induction programs when required.
- Departmental representative for relevant event committees.
- Support in preparation, tracking and reconciliation of budget (where applicable).
- Submission and tracking of ancillaries request for countries via CST to support in-country submission.
- Policy: Supporting managers to coordinate and prepare relevant documents.
- Preparation, coordination and maintenance of compliance reports for relevant processes and systems.
- Compassionate Use and Named Patient Basis Supply
- Assist in preparing and coordinating Dear Healthcare Professional Letters (DHCPL)
- Assist in Redressing specification document preparation and ordering of redressing material, where required
- Liaise with distributor on product destruction, where required.
- Review signed order against Controlled Drug (CD) checklist
Job Requirements:
- Diploma or tertiary education in business administration or secretarial studies
- Experience in pharmaceutical or regulatory affairs environment will be an added advantage
- Meticulous nature and proficient in data tracking and consolidation with Microsoft Excel
TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]
Alison Chen
Outsourcing Team
Recruit Express Pte Ltd (EA Licence No.: 99C4599)
