The Finance and Admin Manager (FA Manager) has full responsibility for managing all finance, administration, and HR aspects of their subsidiary and for implementing the strategic initiatives to achieve Five Star Factory status. They are expected to take initiative and make decisions within our policies and practices, Code of Conduct, and the law to achieve results.
Roles:
- As a member of the subsidiary management team, support the General Manager in the implementation of Micro-Mechanics (1) Corporate Culture, (2) Vision, (3) Strategic Goals, and (4) Key Progress Initiatives aligned with Five Star Factory. Collaborate with the FA Managers of our other subsidiaries to support the Group Finance team.
- Oversee Finance (budgeting, reporting), Administration (payroll, benefits, supplies and equipment), and Human Resources (recruiting, hiring, training). The FAM ensures that all functions work together to achieve the company’s goals and objectives.
- Review and improve organizational effectiveness by developing processes, overseeing employees, establishing a highly motivational work environment, and implementing innovative changes.
- Build High-Performance Teams in accordance with our fundamental belief that People Make Everything Happen.
- Streamline the various finance and admin functions to provide excellent Customer Support and satisfaction by delivering fast, flawless quality products, at the best cost, on time; continuously work to minimize waste.
- Embody 8S as a core piece of the Five Star Factory and Micro-Mechanics culture.
- Develop culture of efficiency, quality, waste-reduction, and continuous improvement towards Operational Excellence.
- Promote a culture of Innovation that drives product and process innovations and improvements, enables new manufacturing capability, and encourages the adoption of new technologies and methodologies.
Responsibilities:
- Key Performance Metrics (KPMs) & Results that demonstrate progress in achieving Five Star Factory status, including:
o Revenue and Gross Profit Margin
o Customer Satisfaction
o Quality, On-Time, Inventory, Operational Efficiency and Productivity, Cost Management
o Employee Engagement and Retention
o 8S Factory Score
o Compliance with Industry Standards and Regulations
o Accounts Receivable
- Leadership and Management:
o Lead and mentor a team of managers and individual contributors.
o Foster a positive and productive work environment that encourages teamwork and high performance based on the Code of Conduct.
- Strategic Planning and Execution:
o Collaborate with the executive team to develop and implement strategic plans and key progress initiatives (KPIs); align subsidiary goals accordingly.
o Maintain project timelines to ensure tasks and KPIs are accomplished effectively and within budget.
- Customer Focus and Supplier Focus:
o Build and maintain strong relationships with key suppliers, stakeholders, and industry partners.
o Evaluate and implement financial technologies and tools that enhance the management of supplier and customer relationships.
o Assess the creditworthiness of customers to mitigate the risk of bad debts and ensure timely payment.
o Work with procurement to negotiate payment terms with suppliers to optimize cash flow while ensuring timely payments to maintain good standing and avoid disruption supplies.
- Financial Performance:
o Ensure the financial health and long-term stability of the company.
o Develop and manage budgets and ensure financial resources are allocated efficiently.
o Implement corrective actions and cost-saving measures without compromising quality.
- Quality and Compliance:
o Implement and maintain a robust internal controls system; Enforce financial policies and procedures.
o Implement continuous improvement initiatives to enhance accuracy, efficiency and reliability
o Conduct regular audits to ensure adherence to internal policies and regulatory requirements.
- 8S, ESG Safety and Environmental Responsibility:
o Embrace, love, and practice 8S; Address individuals who do not embrace 8S.
o Ensure a safe working environment and compliance with environmental regulations.
o Implement safety protocols and conduct regular safety audits.
- Human Resources:
o Oversee recruitment, training, and development of staff.
o Foster a positive and productive work environment. Uphold and enforce the Code of Conduct.
o Implement performance management systems and employee retention strategies.
o Ensure compliance with labor laws and regulations.
- Risk Management:
o Work with subsidiary management team to determine, gather, and evaluate information on internal and external risks; proactively implement policies, controls, and solutions.
- Reporting and Analysis:
o Provide consistent updates that demonstrate progress of KPMs, KPIs, and risk management.
o Prepare accurate and timely financial statements - weekly, monthly, quarterly and yearly reports.
o Present monthly financial information to management, highlighting financial Key Performance Metrics (KPMs).
o Analyze financial performance against budgets, identifying variances and providing recommendations for improvement.
o Analyze administrative and HR data to identify trends and areas for improvement.
