Administration
- Security door access management (including after-hours door access support)
- Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace
- Oversee facilities services & maintenance activities
- Manage office supplies, office equipment and pantry supplies
- Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
- Manage business trips, hotel booking, temp accommodation and visa/work permits application process
- Collaborate with cross-functional teams to ensure a seamless workflow
- Analyse current operational processes and performance, recommending solutions for improvement when necessary
- Space mapping and planning
Project Management
- Manage the scope of ad hoc admin projects to ensure the quality and deliverables within the stipulated time.
- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
- Organizing, attending, and participating in stakeholder meetings
- Documentation and following up on actions and decisions from meetings
- Preparation of necessary presentation materials for meetings
Sustainability Efforts
- Manage the sustainability reporting to HO, analyzing results and provide valuable information for decision-making.
- Implement green initiatives and suggest sustainability ideas to reduce carbon footprints.
Qualifications and Profile
- Degree holder with at least 5 years of proven relevant experience
- Candidate must has experience working in an MNCs or Company with workforce of =>500
- Work on complex systems and a challenging international work environment
- Highly analytic and detail oriented in approach with Excellent communication and presentation skills, with experience converting highly complex information into clear, concise documentation.
- Strives to deliver the solution in the most effective and timely manner
- In-depth understanding of office management procedures and policies
- Flexibility to adapt to a fast-paced and rapidly changing environment.
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
- Must be responsible, committed and diligent. Good team player.
- PMP certification is advantageous but not mandatory; proven track records in managing large sized project teams and deliverables.
- Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)
Interested candidates kindly submit your updated CV in a Word Format to: [email protected]. Only shortlisted candidates will be notify. Thank you.
