Responsibilities:
- Collaborate with internal stakeholders to gather information and provide updates for tenders and quotations.
- Coordinate with the Procurement Category Manager and Contract Manager on tender and contract requests.
- Oversee the renewal of term contracts before their expiry or fund exhaustion, including the full process from approval to bid sourcing, tender document preparation, evaluation, adjudication, and award, following the procurement process.
- Prepare letters of award and compile contract documentation upon approval.
- Organize and manage contract commencement meetings with vendors.
- Conduct final account assessments for contract closure with vendors prior to contract expiry.
- Maintain and manage the records and knowledge of term contract documents.
- Collect and distribute term contractor assessments.
- Analyze results of term contractor assessments.
- Work closely with Facilities Managers and administrative teams on vendor management and post-contract matters.
- Coordinate with internal stakeholders on vendor management, including managing regular meetings with term contractors.
- Assist with audit and reporting tasks related to contract and vendor management.
- Perform administrative duties as assigned.
- Support the Manager, Cost and Vendor, and other team members with various tasks as needed.
Requirements:
- A diploma in quantity surveying, facilities management, or a related field.
- At least 3 years of relevant experience in contract management, procurement, or facilities management.
- Strong understanding of procurement processes, financial terms, and budgeting.
- Ability to work effectively under tight deadlines.
- Excellent verbal and written communication skills.
- Detail-oriented, organized, meticulous, and systematic in managing work processes.
- Proficient in creating presentations, organizational communications, and business cases.
- Familiarity with e-sourcing tools like Ariba, SAP, etc., is an advantage.
Location:
Main office at Katong. Some workdays will be stationed at Serangoon North office (1-2 days per week).
