About our client:
Our client is a reputed Bank.
Responsibilities:
Office management
- Be the point of contact responsible for the overall management and operation of the office, including rental agreements.
- Maintain office services by organizing office operations and processes, including room booking management.
- Support finance operations admin activities (i.e., Raising of Purchase Orders, Submitting of Invoices and Tracking of payments)
EA Support for C-Suites’ Mailbox and Calendar management
- Actively manage steering team’s (C-Suites) mailbox including and not limited to drafting responses on behalf, scheduling appointments, setting reminders, arranging travel, and expenses
- Work closely with stakeholders and ensure that all meetings/appointment details are updated in the service recipient’s calendar, accurately and timely
Travel & Expenses management
- Ensure travel-related documents including visa, immigration requirements are prepared ahead
- Review, validate and submit expenses as per Group’s Travel & Expenses and related guidelines, and proactively guide service recipients or requester as per budget plans and Bank’s guidelines.
Third-party supplier and/or vendor management
- Follow up on quotations with vendor and ensure accurate entry and approval in system
- Raise eProcurement (vendor invoices) and ensure payments are submitted in a timely manner
HR administrative activities
- Responsible for staff onboarding and offboarding logistics, such as staff pass, laptops shipments to other offices.
Requirments:
- At least 5 years of relevant work experience as an Executive Assistant, Personal Secretary or Administrative Assistant in Banking/FinTech sector.
- Proficient in Microsoft Office applications
Interested candidates, who wish to apply for the above position, please send in your resume to [email protected]
We regret to inform you that only shortlisted candidates will be contacted.
EA License No. 01C4394
EA Personnel Reg.No. R1104824 (Samsudeen Mohamed Basith)
This is in partnership with Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to e2i’s PDPA.
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