She will be reporting to the Office Manager and main responsibilities will include :
- Answer and direct phone calls
- Organize and schedule appointments and meetings
- Maintain contact lists
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Book travel arrangements
- Provide general support to visitors
- Provide information by answering questions and requests
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Cover the reception desk
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Reply to email, telephone, or face-to-face inquiries
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort, and distribute the mail
- Answer telephone calls and pass them on
- Manage staff appointments
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
- Provide polite and professional communication
- Conduct data entry
