Secretlab is an international gaming chair brand seating over a million users worldwide, with our key markets in the United States, Europe and Singapore, where we are headquartered.
You will be a valued member, tasked with providing a key business leader with focused assistance across daily communications, tasks, and schedules. You should be a proactive problem-solver and effective communicator, adapting to ever changing needs of the executive while maintaining astute decision making.
Responsibilities
- Optimize the executive’s time effectiveness by managing the flow of content and information, filtering requests and prioritising engagements
- Calendar management - taking note of notable dates/ events (e.g. daily schedule, team meetings, key submission dates for appraisals etc.)
- Administrative tasks including sorting emails, organizing to-dos, scheduling 1-on-1s and other routine meetings
- Performing routine tasks such as collecting and keying information into internal claims system, approving team members’ expense claims
- Manage the executive’s travel, accommodation, dining, and other activities (including reservations, requests, itineraries, etc.)
- Preparation of documents such as presentation slides, letters, or reports and replying to emails on behalf of the executive
- Other ad hoc duties such as tidying the office, ensuring food orders are placed etc.
Requirements
- Diploma or Bachelor’s Degree (in any discipline)
- Minimum 2 years’ experience in a relevant role
- Strong proficiency in written and spoken English
- Excellent stakeholder management skills
- Comfortable with a fast paced work environment
- Must be decisive, action-oriented, results-focused and able to work independently to handle diverse situations with the ability to work with tight deadlines
- Meticulous and organized with a keen eye for detail
Bonuses
- Proficiency in written & verbal Mandarin (for translating Mandarin emails/ documents for the executive, and scheduling with Mandarin speaking suppliers and vendors)
