Job Role
- To support the foundation's daily procurement activities. Responsible for the procurement of medical/non medical consumables and capex for both routine and non routine initiatives.
Main Responsibilities
- Manage the end-to-end procurement processes of sourcing, obtaining quotations/bids via invitation to quotes / tenders, evaluation and purchase orders processing and ensure that they are performed in accordance to organization Policy & Procedure.
- Perform negotiation with vendors for best price and terms and conditions. Identify opportunities and implement actions to reduce overall costs.
- Add value through product standardization and/or innovative ways of sourcing.
- Monitor and establish contract on time to ensure continuous supply of products and/or services.
- Prepare/review of approval papers with internal stakeholders.
- Ensure all purchasing activities are with approved authorities, compliance and conformance to governance. And understanding the risks of non-compliance.
- Build strong positive working relationships, provide procurement support and guidance to business units. Assist to resolve impromptu and urgent users requests.
- Groom new suppliers to expand supplier base through best source and network.
- Generate and analyze purchasing report and data to identify improvement.
- Provide guidance, training and on-going support to internal users and junior executive.
Inventory and Contract Management
- Using inventory data to manage stockholdings and economic ordering quantities.
- Monitor and review of contract compliance.
Vendor Management
- Managing supplier performance through systematic tracking against pre-determined criteria, and to identify when corrective action needed.
Others
- Secretariat to Tender Committee and Evaluation Committee.
- Other relevant duties as assigned.
Qualification (Related Field)
- Diploma / Degree Business Administration, Supply Chain Management
Experience
- At least 3 years of purchasing related experience in mid-size organization. Healthcare experience will be an advantage.
Soft Skills
- Interact well with all levels of employees
- A good team player
- Good written and communication skills
- Self-motivated, strong problem solving skills and able to work under pressure
