ABOUT SEMBCORP INDUSTRIES
Sembcorp Industries (Sembcorp) is a leading energy and urban solutions provider, led by its purpose to drive energy transition.
Headquartered in Singapore, Sembcorp delivers sustainable solutions to support energy transition and urban development by leveraging its sector expertise and global track record.
Sembcorp has a balanced energy portfolio of 21.2GW, with 14.4GW of gross renewable energy capacity across 10 countries.
Its urban development projects span over 14,000 hectares across Asia and have generated over 377,000 employment opportunities and attracted close to US$50 billion of investment capital.
Sembcorp is listed on the main board of the Singapore Exchange. It is a constituent stock of FTSE Russell Index, MSCI Singapore Index, Straits Times Index as well as sustainability indices including FTSE4Good Index, iEdge SG ESG indices and several MSCI ESG indices.
For more information, please visit www.sembcorp.com.
KEY ROLES AND RESPONSIBILITIES
- Track and record project documents and drawings and assist in getting approval
- Prepare project deliverable reports for PMO and external parties
- Raise PR, process invoices and goods receipt for approval
- Monitoring and preparing payment response and claims
- Tracking of contractor's Performance Bond (PB)
- Ensure all SOPs and template database are up to date and indexed
- Customize, revise, and keep track on project Master Deliverable List (MDL) to ensure the document activity is on time.
- Manage the documentation control for project including categorization, indexing, filing, issue and receipt of transmittals and project documents/drawings to all relevant reviewers for new/ revised documents.
- Update all documents received and issued on a document register for easy reference.
- Management of turnaround of LIVE project documents/drawings in receiving, distribution and transmitting for the projects that are ongoing
- Update and remind/flag out Project team and vendors on outstanding document.
- During project completion phase, to lead and manage with vendors on Final Dossier document including but not limited to authority documentation, as-built drawings, performance tests records etc, and prepare proper handover to O&M and/or client and archive the Final Dossier document in database or library.
- Raise purchase requisitions (PR) on a timely basis and process invoicing via S4Hana on the office/ division’s purchases.
- Compile, maintain and update trackers monthly (cab charge, hampers, fleet management, etc) as a part of cost tracking
- Coordinate visits to Jurong Island, JI pass and Sembcorp entrance permission etc.
- Undertake any other ad-hoc task or any other responsibilities and assignments as assigned by the Reporting Officer or Project Manager
QUALIFICATIONS & EXPERIENCE
- Minimum diploma in any field, with sound knowledge of document controls in construction project process industries
- At least 3 years of document control and/or administrative working experience
- Able to work in a face paced environment
- Experience in coordination with project and engineering and O&M personnel will be an added advantage
SKILLS/COMPETENCIES & PREFERRED CHARACTERISTICS
- Proficient in Microsoft Excel and PowerPoint
- Knowledge of S4Hana system especially in purchasing would be an added advantage
- Have initiative, good attitude and willing to learn
- Able to work independently and with others in a deadline-driven team environment.
- Ability to interact with various levels of admin, technical personnel and Vendors/ Contractors.
- Ability to support division’s document management system would be an added advantage
At Sembcorp, our shared corporate behaviours underpin all the work that we do in building a sustainable future:
- Institution-first Mindset – Put the interest of the Group ahead of individual interests.
- Collaboration – Deliver through collaborating across markets, businesses and functions.
- Accountability – Hold team and self accountable to deliver on our commitments.
