Job Description
- Oversee HR and Administrative operations for BSA.
- Understand organizational profiles and plan training activities that foster career development and align with organizational goals.
- Develop and update HR and Admin policies and procedures to ensure competitiveness and alignment with organizational needs for both BSA and SSG.
- Manage office administrative processes, including travel arrangements, event support, and office facility maintenance.
- Advise management and employees on HR and administrative issues.
- Support regional offices with HR policies and procedures to ensure consistency and compliance with corporate practices.
1. HR Policies and Procedures
- Regularly review and update the Company Handbook, HR policies, and procedures to align with business needs and local employment laws.
- Ensure compliance with corporate directives and support HR audit activities.
- Advise business unit leaders on employee issues and HR strategies.
2. Headcount and Office Admin Budgeting
- Collaborate with business unit heads on headcount planning and budgeting.
- Provide headcount details to business units for budget planning as needed.
- Maintain a monthly rolling forecast.
- Work with Finance to monitor the budget and control costs through regular expenditure reviews and adjustments.
3. Training and Talent Development
- Strategically plan talent development in line with the company’s mission and policies, in collaboration with the internal training manager.
- Assess training needs to identify skill gaps and relevant training opportunities.
- Set goals and objectives to ensure training aligns with organizational aims.
- Promote training programs to enhance employee commitment and skill development.
4. Payroll Administration
- Verify expatriate claims and monthly payroll.
- Conduct final checks on payroll for approval and transfer.
- Verify annual IR8A forms for employees.
- Prepare expatriate tax clearances and liaise with tax agents for annual submissions.
- Process payroll in the absence of the Senior Executive.
5. Compensation, Grading, and Benchmarking
- Analyze market rates for various positions.
- Calculate and review Compa-Ratio for individual salaries.
- Recommend adjustments to salary structures and benefits packages as needed.
6. Performance Management System
- Lead the annual performance review process.
- Coordinate the return of appraisal forms.
- Analyze ratings and make recommendations for bonuses and wage adjustments.
- Manage promotion assessments, performance improvement plans, and compute salary increments and bonuses.
7. Manpower Reporting
- Prepare and verify monthly management reports.
- Compile and analyze HR reports and metrics to assess KPI achievement and HR function health.
- Use relevant tools to extract and produce HR data for stakeholders.
- Generate HR statistics for process simulations and operational assessments.
8. Employee Benefits and General Insurance
- Verify employee benefits schemes, including medical and long service awards.
- Liaise with vendors on benefit packages, enhancements, renewals, and claims.
- Negotiate and renew general insurance policies and manage claims.
- Prepare information for service agreements and renewals.
- Assist with ad hoc insurance and pandemic prevention arrangements as needed.
9. Office Administration
- Oversee office renovations and relocations.
- Manage housekeeping, maintenance, and alterations of office facilities.
- Implement workplace safety measures.
- Support sales tender submissions and event management.
10. Employee-Related Matters
- Address inquiries related to policies, discipline, and benefits.
- Counsel employees on grievances.
- Handle MOM and regulatory correspondence and meetings regarding employee issues.
- Prepare certification, warning, and termination letters.
- Conduct orientations for new hires and manage exit interviews.
11. Corporate Compliance
- Serve as a member of the Corporate Compliance Committee.
- Monitor and address employee compliance issues.
- Manage whistle-blowing and suggestion box submissions.
- Submit regular compliance reports.
- Coordinate compliance audits and investigations as needed.
12. Additional Duties
- Update and disseminate the Company’s Organization Chart.
- Manage CorpPass, SMBC Admin, HRIS System Admin, and HR SPO Admin roles.
- Verify vendor and staff relationships for Finance Department’s Vendor Master Creation.
- Support work pass and resident applications.
- Assist regional offices with HR and compliance matters.
- Liaise with external parties such as CPF Board, SDF, IRAS, SNEF, software vendors, and insurance companies.
- Attend audits, including ISO, internal, and external.
- Perform any other duties assigned by Management.
We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.
Wecruit Pte Ltd | EA License No. 20C0270
TEY WEI JIAN | EA Registration No. R24120855
