HR & Admin Executive report directly to HR Manager, assisting with the full spectrum of day-to-day operational functions for the Company.
Your scope will include the following but not limited to:
HR Operations:
- General administrative support in recruitment: Job posting, arrange / email interviews to candidates, etc.
- Manage end-to-end on-off boarding matters including but not limited to door access cards, documents, uniforms, lockers, etc.
- Manage the work passes application, renewal and cancellation
- To update / check Time Management System (TMS) reports and overtime computation for monthly payroll processing
- Filing of TMS reports, payroll documents, payroll reports, general documents, etc.
- Personnel File: Manual and electronic filing
Administration:
- Arrange monthly management and sales meeting and send calendar invite
- Assist in organising company functions and staff welfare activities
- In charge of servicing and maintenance of office equipments eg. corporate mobiles and landlines, fibre broadband connection of 2 stores, photocopiers, office air-conditioner, water dispenser and filters, office phones, etc.
- Initiate and follow-up with application and renewal of tied-up programs with counter parties, Instalment Payment Plan (IPP) plans with banks
- In-charge sending of local and overseas courier services
- Support wholesale with following up with Purchase Order, Debit Note and updating records, run and tally month end reports promptly following month end closing
- Monthly printing, laminating and cutting of marketing materials for both stores
- Keeping stock of stationery, distributing to colleagues as and when required and monthly replenish orders for 2 stores
- Keeping stock of staff uniforms, safety boots, coveralls and replenish order from regular suppliers and source for better quality and pricing from new suppliers
- Keeping stock of disc Decal, Kato printing ribbons and replenish with new orders
- Administrative and business support to CEO / CFO
- Other tasks may be assigned as necessary according to organizational needs
Requirements:
- Minimum ‘O’ level with 2 years’ working experience in similar capacity or HR Generalist
- Ability to act with integrity, professionalism, and confidentiality
- MS Office proficiency and knowledge of HRIS system - InfoTech software will be added advantage
- Has knowledge of Singapore Labour and employment law
- Responsible and takes ownership of assigned tasks / scope
- Prefer if available immediately or within short notice
