Facilities Administrator
Work Dynamics - Integrated Facilities Management
Key Responsibilities:
- Maintain proper office filing & archiving system (soft & hard copies)
- Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place
- Monitor and track expenses and ensure timely invoice processing by the managers
- Assist to follow up and update SOPs
- Finance administration work such as Raising of PO & GR, SAP System POR Requestor Procedures, End to End Support, Finance GR Administrative Work, Procurement of all vendor services
- To assist in vendor contract renewal, vendor creation of processes. Raising for vendor creation. Vendor update of detail, of contact information.
- Support all sourcing & procurement activities for the client including preparation of quotations for submission to client
- Collaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources for procurement activities
- Assist site team in monitoring and data compilation of pantry / consumable supplies, chemical waste collection, cleanroom laundry report and etc.
- Tracking and monitoring of stock are crucial and will be required to match invoice for Order proceeded
- Support any ad-hoc tasks as assigned by the Manager, not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business requirement
Qualifications:
- Proven experience in an administrative role, preferably within a corporate environment.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), email management tools, and other relevant applications.
- Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
- High attention to detail and accuracy in all aspects of work.
- Ability to work independently and in a team environment, demonstrating flexibility and adaptability.
- Strong problem-solving skills and a proactive approach to resolving issues.
- Discretion in dealing with sensitive and confidential information.
