Location: Bishan
Job Description:
- Extend admin support to the Senior Personal Assistant
- Potentially become Office Manager, depending on the performance
Office Administration & Support:
- Answer phone calls, direct inquiries, and take messages.
- Greet and register visitors professionally.
- Manage local and overseas courier arrangements, including handling the company letterbox.
Office Management & Maintenance:
- Monitor and replenish office supplies (stationery, pantry items, etc.).
- Coordinate & schedule office maintenance and repairs, working with contractors and building management.
- Oversee office cleanliness and work closely with the cleaning lady.
Event and Food Coordination:
- Plan and arrange catering for office events such as lunch talks, roll calls, and festive gatherings.
- Organize monthly meetings, including RSVP management, dietary preferences, and snack planning.
Vendor & Corporate Gift Management:
- Research, select, and order corporate gifts, coordinating with vendors to manage budget, quality control, and delivery.
Payment and Travel Arrangements:
- Prepare and submit payment requisitions for corporate travel and office-related expenses (e.g., plants, telco, cleaning company, office rental, courier, printer invoices, etc.).
- Manage hotel and transport bookings for HQ visitors.
Internal Communication:
- Draft and manage internal admin communications, such as posters, emails, and announcements for office updates and events.
Requirements:
- Diploma or equivalent in Business Administration, Office Management, or related field.
- 2+ years in office administration or a similar role.
- Fluency in English; proficiency in Mandarin is advantageous to liaise with Mandarin-speaking associates.
- Proficient in Microsoft Office and basic office management software.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication.
- Friendly and professional demeanor.
- Ability to handle event planning and coordination.
- Problem-solving and attention to detail.
- Flexibility to manage ad hoc tasks.
Please contact Terence at +65 9645 4048 your resume directly for fast response.
Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
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