Responsibilities:
· Develop, review, and improve administrative systems, policies, and procedures.
· Lead and supervise daily operations including reception, mailroom operation and office management
· Monitor costs and expenses for the office management functions including office supplies and equipment and prepare budget for office management section
· Work closely with internal stakeholders on matters relating to office management
· Coordinate with landlord and Building Managing Agent (MA) on matters relating to office management
· Spearhead digitization of documents and record management
· Oversee office renovation
· Workplace Safety and Health (WSH) Committee
- Develop, implement and maintain WSH plans to ensure continuous improvement in WSH performance and compliance
- Ensure compliance with the WSH Act, other relevant legislation, and contractual WSH requirements to ensure the safety of all personnel
- Conduct regular safety inspections to ensure work activities adhere to WSH standards
- Identify unsafe work practices or conditions and recommend appropriate control measures
- Liaise and communicate with contractors regarding WSH matters, ensuring clear and effective communication
- Follow up on all outstanding safety-related issues to ensure timely resolution
· Fire warden
- To check with landlord/MA when the fire alarm is triggered
- Attend tabletop exercise conducted by landlord
- Prepare attendance list for fire drill exercise
- Evacuate the staff during fire drill exercise
- Review and update the evacuation plan as required
· Support human resource operations in the future as part of career advancement
· Handle any other ad-hoc duties as assigned
Requirements:
- Degree holders in Business Administration or related field
- Minimum 3 years of relevant work experience in office management, facilities management, project management
- Ability to handle and communicate with different stakeholders
- Proficiency in Excel, Words and Powerpoint
- Able to think and work independently and as a team member in a challenging environment
