Total 176 admin job vacancies in Administrative / Clerical category in d27 yishun sembawang

Job Highlights

• 5 days work week
• Work Life Balance
• Overseas trips

Job Description

• Data entry and manage records on raw materials in the system.
• Prepare monthly job and order summary for management
• Perform quarterly and yearly stock take and inventory tracking
• Assist in daily operations
• Any other ad-hoc duties assigned by management

Requirements

• Proficient in MS Office
• Preferably able to commence work immediately
• Customer-service oriented and a highly motivated individual
• Candidate must possess at least a Primary/Secondary School/"N" Level
• At least 1 year(s) of working experience in the related field.

Responsibilities

- Respond to incoming and outgoing correspondence

- Proper record keeping and filing of documents

- Application, renewal, cancellation of work permit/employment pass via MOM website, security bond for foreign workers

- Proper record of attendance, medical leave, home leave for foreign workers

- Preparation of documents for renewal of certificates, permits

- Proper documentation of dormitory records

- Provide administrative support to the team

- Performing other duties requested by supervisors

Requirements

- Proficient in Microsoft Office

- Good communication and interpersonal skills

Job Responsibilities

- Oversee the scheduling of work (repair, maintenance and walk-in)

- Oversee the ordering of suppliers, parts and equipment

- Ensure a clean organized work environment in the shop and storage areas

- Provide quality assurance: check over completed vehicle before customer collection/delivery.

- Invoicing

- Candidate should have initiative & responsible in up keeping all incoming documents and ensure all documents are filed and kept properly

- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

- Any other job related duties

- Meticulous worker

- Good attitude

- Able to work independently

- Able to use MS Office such as Excel, PowerPoint

- Able to work with others well

- Able to organize documents and handle administrative work

Job Requirements

- Min N Levels

- Strong interpersonal, communication and people management skills

- Proficiency in Microsoft Office applications

- Keen learner and able to work in fast pace environment

- Able to work independently and with minimum supervision

- Experience in Automobile Industry would be an advantage but not necessary

- Able to start immediately would be an advantage or within Short Notice

- On the job training will be provided

- Singaporean and PR and welcome (no agent please)

Responsibilities

- Respond to incoming and outgoing correspondence

- Proper record keeping and filing of documents

- Application, renewal, cancellation of work permit/employment pass via MOM website, security bond for foreign workers

- Proper record of attendance, medical leave, home leave for foreign workers

- Maintain record and arrange for training for foreign workers

- Preparation of documents for renewal of certificates, permits

- Proper documentation of dormitory records

- Provide administrative support to the team

- Performing other duties requested by supervisors

Requirements

- Proficient in Microsoft Office

- Good communication and interpersonal skills

• Handling external or internal communication or management systems
• Take charge of the reception area
• Attend to walk-in internal/external parties
• Managing clerical or other administrative staff
• Sorting and distributing incoming or outgoing post
• Manage office supplies stock and place orders
• Answer queries by employees, colleague and clients
• Update office policies as required
• Assist in Human Resource department
• Other related ad-hoc duties

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

⦁ Answer and direct phone calls

⦁ Organize and schedule appointments

⦁ Receive, sort and distribute the mail

⦁ Maintain contact lists

⦁ Reply to email, telephone or face to face enquiries

⦁ Maintain computer and manual filing systems

⦁ Prepare and monitor invoices

⦁ Ad hoc job duties as assigned

Requirements

⦁ Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

⦁ Knowledge of office management systems and procedures

⦁ Working knowledge of office equipment, like printers and fax machines

⦁ Proficiency in MS Office

⦁ Excellent time management skills and the ability to prioritize work

⦁ Attention to detail and problem solving skills

⦁ Excellent written and verbal communication skills

⦁ Strong organizational skills with the ability to multi-task

⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers.

Job responsible

(1) Company paperwork

(2) Purchasing & sourcing activities

(3) Shipping/delivery arrangement

(4) Prepare quotation

(5) Customer Grant application

(6) Seminar/Exhibition preparation

(7) Company welfare

(8) Co-ordinate Training seminars, and product launches and participate in exhibitions & Internal Sales meetings.

(9) Write, edit and prepare reports and collaterals for publication of product brochures and marketing newsletters

(10) Procurement of product labels, corporate novelties etc.

(11) Explore new customer databases and drive mailing programmes.

(12) Oversees the branding of the organization.

(13) Develop Sales marketing plans and proposals, analyse market potential, market share and activities of competitors to provide feedback and suggest lines of action.

(14) Support the website and social media updates on promotions and new offerings.

Requirements

(1) Diploma in marketing, communication or equivalent.

(2) Experienced in handling and coordinating events.

(3) Graphic design – Can use or knowledge of graphic design software and/or tools used to create graphics.

(4) Excellent communication and project management skills

(5) Self-starter with drive, creativity and a passion for chartering a new business.

(6) Result-driven individual with a strong desire to succeed.

We are looking for an experienced and dynamic Senior Administrative Executive to lead and oversee our Warehouse Admin Team. This pivotal role requires a strong leader with exceptional organizational skills, a proactive approach to process improvement, and the ability to manage team performance effectively. Candidates with a background in the logistics industry are highly preferred.

Key Responsibilities:

1. Leadership and Team Management

• Provide strategic direction, mentorship, and support to the Warehouse Admin Team to ensure high performance and team alignment.
• Set clear goals and objectives, conduct regular performance evaluations, and provide constructive feedback to team members.
• Cultivate a collaborative and positive work environment that fosters accountability and teamwork.
• Identify skill gaps within the team and implement targeted training programs to enhance productivity and efficiency.

2. Administrative Oversight

• Manage and streamline administrative processes to ensure accuracy, efficiency, and timely delivery of tasks.
• Oversee core administrative activities, including issuing Proforma Invoices, updating export schedules, handling shipping documentation, and maintaining meticulous filing systems.
• Ensure all administrative functions adhere to company policies, procedures, and relevant regulatory requirements.

3. Workflow Management

• Develop and optimize workflows for operational activities, such as deliveries, deployments, and customer service.
• Analyze existing processes to identify inefficiencies and implement improvements for smoother operations.
• Collaborate with internal stakeholders to align workflows with company objectives and goals.

4. Resource Planning and Allocation

• Design and manage team schedules, task allocations, and resource utilization for maximum efficiency.
• Anticipate operational peaks and coordinate additional resources to meet demands effectively.
• Regularly review resource allocation strategies and recommend enhancements to improve team productivity.

5. Customer Service and Stakeholder Coordination

• Serve as the primary liaison for customers to manage delivery schedules, provide updates, and address inquiries or complaints professionally and promptly.
• Maintain strong relationships with clients to ensure satisfaction and promote long-term partnerships.
• Act as the central point of contact for internal and external stakeholders on administrative matters.
• Provide operational support by collaborating with other departments to achieve organizational goals.

6. General Duties

• Handle any additional responsibilities as assigned to support the smooth functioning of the administrative team and overall operations.

Qualifications and Experience:

• A Diploma in Business Administration, Logistics, or a related field.
• Minimum 5 years of relevant experience, with at least 2 years in a leadership role.
• Previous experience in the logistics industry is highly advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication skills in English and Mandarin, with the ability to interact effectively with a diverse client base and team members.

The Sales Admin Executive will be responsible for providing administrative support to the sales team and ensuring timely and accurate processing of sales orders. The candidate should have experience working with SAP.

Key Responsibilities:

• Process sales orders in a timely and accurate manner, ensuring all orders are fulfilled in accordance with customer requirements.
• Work closely with the sales team to provide administrative support, including preparing quotations, proposals and invoices.
• Coordinate with logistics and warehouse teams to ensure timely delivery of goods to customers.
• Maintain accurate records of all sales transactions and ensure data integrity in SAP.
• Generate reports and analyze sales data to provide insights to the management team.

Requirements:

• At least 3 years of experience in a sales administration or similar role.
• Strong proficiency in SAP.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving skills.
• Ability to work independently as well as part of a team.
• Excellent communication and interpersonal skills.

Full Time position

Work location in Senoko area

5 day work week

Responsibilities

Order Processing

Orders / Goods Returns Processing

• Process Purchase Orders from customer’s portal, email, fax, WhatsApp & phone call
• Sync orders from salesperson's devices for General Trade customers
• Generate Summary Picking list and forward to Warehouse
• Generate Delivery Order (DO) for Delivery / Collection on Samples, ECR Pallets etc.
• Generate Goods Return note (GRN) for all Trade Customers

Administrative

• Generate customers Statement of Accounts (SOA) and send to customers via email, fax and print out hard copy for Salesman
• Creation of New Customer Account, Update Customer Status and Account Closures in the system
• Scan & Email all customers Purchase Order received to Brand Managers
• Printing of Carton / Product Barcode labels
• Any other office admin duties as assigned by Management

Operation & Delivery

• Answer incoming calls and attending customer complaints and enquiries.
• Attending door step queries and receiving of incoming Parcel and Guest
• Generate Daily Delivery Summary report
• Booking of truck from transporter for delivery
• Booking of Delivery schedule (Online) & Loading Bay reservation for JEM, Jewel, MBS etc
• Assist driver on issues encounter during the delivery
• Coordinate with Warehouse staff on inventory status and amend the invoice accordingly
• Goods on out-of-stock status, update customers upon order received via email / call and salesman via WhatsApp in the group chat

Requirements

• Min. qualifications 'O' level and above
• Min. 2 yrs administrative experience is required
• Proficient in Microsoft Office
• Strong organizational and multitasking skills
• Proactive and able to work independently & as a team player
• Excellent communication and interpersonal skills

Administrative Matters

· Prepare inventory listing of the pastry & production team and submit to the Account Department

· Maintain pending GRN Invoice on the Procurement System

· Vet through orders for the Production Team from the restaurants and ensure request are categorized accordingly

· Prepare petty cash claims

· Any other adhoc administrative duties as required

Logistics-related Matters

· Ensure food tags, menu cards and time stamp are printed before food delivery

· Ensure stock check is conducted and items below par level are submitted for order

· Checking of the Sales Order System and ensure function orders are printed out for the drivers and kitchen team

· Booking of delivery drivers for adhoc deliveries

HR-related Matters

· Onboarding of new Part-Timers and submission of the documentation to the HR Department

· Submission of Rosters, Overtime Claims and Part Time salary claims on the Attendance Management System

· Submission of leave applications of the employees onto the Leave System

Certification-related Matters

· Ensure implementation of Halal Systems (such as filing documents, goods receiving, maintaining the number of Halal Certificate holders, etc)

· Ensure implementation of Food Safety System and ISO22000 (forms recording, equipment temperature checks, etc)

· Maintain the Food Hygiene Certification File and ensure all food handlers have valid certificates

REQUIREMENTS

· At least 1-2 year(s) of administrative experience in the related field

· Ability to work independently and in a team

· Good Interpersonal Communication Skills

· High level of responsibility and initiative

· Working Location: Senoko (FoodAxis)

· 5 Days Work Week (4 Weekdays & 1 Weekend)

1. To Assist Head of Sales in developing, planning, executive and monitoring marketing activities.

2. Assist in Managing website, social media planning for marketing activities.

3. Assist in planning Sales Target and ensuring that they are achieved.

4. Manage marketing department budget.

5. Manage all product related information update on website.

6. Develop and maintain a social media program.

7. Update and maintain all corporate presentation materials

8. Monitor and report on the effectiveness of marketing activities

9. Assist in managing relationships with external vendors and partners

10. Perform administrative and any other ad hoc duties when assigned

*** HR Contact Number : 6996 6666

Min Hiang Food Pte Ltd is a Beverage and Food manufacturing company. We are looking for a Customer Service/Order Processing Executive.

Job Scope:

- Attending to customers' enquiries efficiently and professionally on all online platforms and phone calls.

- Process and fulfilling online orders from different online platforms.

- Arranging logistic deliveries and informing customers of the delivery schedule and follow up and changes to ensure smooth and positive customer journey experiences

- Responsible for the checking of orders to ensure the right orders are being packed for delivery daily.

- Work closely with other departments to ensure the start-to-end positive customers experience and customers' expectations are met/exceeded.

- Handle any customers feedback in a customer focus centric manner.

- Preparing online sales reports

- Other administrative duties when required.

Job Requirement:

- Customer focus, patience, empathy and a “people-first” attitude.

- Problem-solving skills

- Responsible

- Fast learner

- Meticulous

- Proficient in Microsoft Excel/Word

- Good command of English and Mandarin.

- Positive learning attitude

- Prepare & generate daily sales invoices, commerical invoice and packing

- General administrative duties, data entry, clerical work, printing and filing duties

- Managing daily routine operations such as handling phone calls, enquiries, email correspondence

- Handle enquiries on all customer service related issue

- Monitor incoming funds, updating of receipts and billings

We are hiring Part Time Admin Assistant

Location: Yishun Area
Working Days: 2 days/week
Working Hours: Office Hours

Requirement

1) Proficiency in microsoft office ( Excel and Word)

2) Positive attitude and willing to learn.

3) Able to work independently

Responsibilities

1) Provide adminstrative support

2) HR duties

3) Other ad-hoc duties assigned

Email to [email protected]

Roles & Responsibilities

Job Description

• Managing customer data by using ERP systems
• Handle incoming calls, emails, and correspondence
• Assist the sales team with the coordination work
• Assist in the preparation of tenders, drawings, ensuring timely compilation and submission of all required documents
• Closely monitor and follow up on quotations and tender submissions
• Assist with billing, invoicing, and other accounting duties.

Requirements:

• Min. Diploma and above
• Min. 1-2 years of working experience in admin or related construction field will be advantaged
• Good communicative skills, able to interact with people of all levels
• Proficient in Microsoft Office and AutoCAD

· Monday – Friday (5 days work week; 8:30 am to 5:30 pm)

· Office located at Woodlands Bizhub

Job Description:

· Handle daily Phone Calls and Incoming/outgoing emails/messages.

· Perform data entry and general administrative matters

· Assist the Manager in managing some of the human resource functions and preparation of monthly/fortnightly worker payroll

· Renew and book for worker courses, renewal of passport

· Issue Purchase orders, check stocks, Check Delivery orders. Monitor and purchase HQ office supplies & Stationery.

· Assist in other accounting records and documentation

· Any other ad-hoc duties assigned.

Job Requirements:

· Candidate must possess at least ‘N’, ‘O’ level, ITE or equivalent qualification

· Positive attitude, team player, committed, meticulous, and responsible.

· Computer literate, proficient in Microsoft Excel

1. Build and Maintain Store Database

2. Perform Daily Out-Stock

3. Order and Replenish Store items

4. Perform Stock-in

5. Ensure Cleanliness, Organisation and Compliance for Store

6. Conduct Monthly Stock Take

Job Requirements

· Candidate should possess at least a Primary/O-Level/A-Level, any field.

· Able to work independently under minimum supervision.

· Experience in storing, issuing, shipping and receiving materials and supplies; applying purchasing procedures; applying inventory control methods preferred.

Job Description

• Responsible for full payable functions
• Handle supplier invoice entry & payment
• Handle staff claims
• Assist in document filing
• Adhoc job as assigned

Requirement

• Diploma in Finance or Accounting, Bachelor's Degree, Post Graduate Diploma
• Entry level or experienced are welcome
• Good communication skills and well organised
• Be bilingual in English and Mandarin to effectively work with customers, ability to converse in dialects will be an advantage

Dear Applicant,

Job Highlight:

• 5 day work week
• 9 - 6 pm
• Located at Sembawang/Admiralty

We are looking for:

• Minimum of GCE ‘O’ level
• Minimum 1-year of relevant experience
• Proficient in Microsoft Excel, Word, Outlook
• Familiarity with MYOB/ABSS Accounting software is a plus.
• Able to work independently

Job Responsibilities:

• Work Permits & Government-Related Tasks: Handle applications for workers’ work permits and other necessary government-related processes.
• Accounts Payable: Assist with issuing payments to external vendors.
• Reporting & Documentation: Prepare financial and job reports, and ensure that purchase orders match tax invoices and delivery orders.
• Expense Reimbursement: Process employee expense reimbursements.
• Data Entry & Filing: Update databases and maintain both digital and physical files.
• Communication: Manage incoming and outgoing calls and mail.
• Ad-hoc Duties: Perform other tasks as required.

Please send your resume when applying!

Thank you :)

Responsibilities:

• Reply email, answering telephone calls & enquires

• Prepare Quotation, Invoice, Credit Note, Tender Forms and apply Permit To Works; manage other general administrative tasks.

• Record and write minutes for administrative and operations monthly meetings.

• Sourcing quotes from vendors or subcon

• Handle administrative duties including proper organisation of records/data keeping

• Develop and implement procedures, policies, and office administration systems.

• Ensure timeliness and accuracy in all scopes of work.

• Assist in organizing and coordinating company events.

• Monitor and restock office supplies as needed.

• General administrative duties, clerical work and any other ad-hoc tasks assigned by the superior

• Work day : 5 days work week

Requirements:

• Diploma in any field

• Minimum 2 years of relevant working experience in administration

• Ability to work in a team

• Have a strong initiative and self -motivated with good learning mindset

• Ability to work well in a fast paced working environment

Foreigners welcome

On-The-Job training will be provided.

Company Benefits : Annual Leave (14 Days), Medical Benefits

Job Description

Data entry, database and other computer-related tasks

Office administration duties

Manage phone calls and correspondence (e-mail, letters, etc.)

Supports operations by supervising staffs, planning, organizing and implementing administrative systems

Coordinating office activities and operations to secure efficiency and compliance to company policies

Undertake any other task delegated by the management

Handling chinese workers

Preparation of invoicing

Requirements:

Minimum Diploma

Responsible individual who is diplomatic and possess strong communication skills

Self-starter, fast learner and analytical with a “can-do" attitude

Good written and oral/presentation skills

Strong computer proficiency

Bilingual in English and other languages

REQUIREMENT

1.Prepare supporting report .

2.Accurate in number.

3.Shipping knowledge prefer.

4.Assist in coordinating with logistics partners,customs agents and internal teams to ensure smooth shipment processing.

5.Handle emails,phone calls and inquiries in a professional manner.

EDUCATION

* GCE'O'LEVEL

WORKING LOCATION

YISHUN/WOODLANDS

5DAYS WORK WEEK

Job Description

1. Insurance

· Liaise with insurance brokers on all company insurances and related insurance/claim matters

· Source for best insurance proposals and premiums

· Recommend and ensure insurance policies cover are duly checked

· To update all insurance folders timely

2. Purchase of vehicles & heavy machineries

· Coordinate with vendors on the purchase, from payment to delivery to registration for use in Singapore

· Arrange with internal departments on the delivery, registration, and training

· R&M contract application and renewal

· To update R&M records on warranty & maintenance schedule in admin records and SAP

· To update and maintain purchase records

3. Sales of vehicles & heavy machineries

· Prepare quotation, packing list and other required documents

· Coordinate with customer to arrange inspection and collection/delivery

· Update and maintain records

4. Building and Facilities Management

· Identify and perform necessary maintenance of Pollisum’s building and facilities

· Conduct inspection periodically to evaluate the maintenance condition and identify corrective actions.

· Ensure all contract works/routine servicing are carried out accordingly as specified in their contract agreement

· Negotiate contracts with service providers and handle renewals for expiring contracts

· To update and maintain record

5. Redevelopment – Foreshore

· Coordinate with consultant, main contractor, and government entities

· To update and maintain records

6. Meeting Coordination

· Schedule meetings and appointments ensuring participants’ availability.

· Prepare and distribute meeting agendas, supporting documents, and other pre-meeting materials.

· Manage booking and setup of meeting rooms, equipment, and virtual meeting platforms.

· Accurately record minutes of the meeting

7. Any other ad hoc duties as required by management.

Working Location: 56 Woodlands Industrial Park E7

Working Hours: 8.30am-6pm

5 Days Work Week + 1 Saturday Per Month

Administrative Responsibilities:

• Preparation of invoices, Purchase Order, Delivery Order
• Restock office supplies & pantry refreshments
• Manage company insurance records
• Manage list of vehicles in the company(Renewal of Road tax, COE, Insurance)
• Upkeep record of company maintenance(E.g. Mosquito fogging record, cleaning record)
• Maintain & update workers records and files
• Ad-hoc duties as assigned by the management.
• Monitoring of tenancy contracts

Requirements:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in related field.
• Able to work independently and multi-task efficiently
• Positive work attitude and display initiative to resolve problems independently
• Resourceful and Team player
• At least 2 Year(s) of working experience in related field
• Prefer candidates who are willing to commit at least 1 Year or more.