Total 3 digital art director job vacancies in Administrative / Clerical category in D07 Golden Mile, Middle Road

We are seeking a highly organized and proactive Personal Assistant to support our Directors in managing their daily tasks and ensuring the smooth operation of their office. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills.

Key Responsibilities:

• Calendar Management: Manage the Director's calendar, schedule appointments, and coordinate meetings.

• Expense & Receipt keeping: Process and reconcile the Director's expenses.

• Office Administration: Handle general office tasks, such as filing, photocopying, and scanning.

• Coordination: Assist with various works as needed.

• Communication: Respond to emails, phone calls, and other correspondence on behalf of the Director.

Working hours:

Forty (40) hours weekly, scheduled by the director. For some weeks, working on Saturdays may be necessary per business needs, and if so, the working hours on weekdays that week will be reduced to meet the 40-hour limit.

Qualifications and Skills:

• Proven experience as a Personal Assistant or in a similar administrative role is preferred. Fresh graduates are welcome.

• Excellent organizational and time management skills.

• Strong attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to prioritize tasks and work independently.

• Able to drive cars in Singapore.

• A professional and discreet demeanour.

Benefits:

• Competitive salary and benefits package.

• Opportunities for professional growth and development.

• A dynamic and supportive work environment.

Core Competencies:

• Active listening

• Organizing

• Writing communication

• Learning on the fly

门市行政助理（全职 / 兼职）

• 良好工作环境
• 工作地点靠近地铁站
• 提供在职培训
• 薪金优厚（$2000以上）
• 有无经验均可

有兴趣者 欢迎WhatsApp 简历至+65 9223 3633 以安排面试

Key Responsibilities:

• Assist Director in day-to-day administration work.
• Responsible for various HR operations, including preparation of HR letters, processing of work pass, conducting new staff orientation and providing support in HR.
• Responsible for extensive calendar / diary management, drafting and proofreading of Directors’ emails.
• Taking minutes, setting up of meeting agenda, and dictations.
• Organizes foreign travel arrangements, visas, itineraries, travel expense claims and maintenance of all travel records.
• Responsible for maintaining membership records and ensuring subscriptions and fees are up to date.
• Maintains and controls confidential files.
• Responsible for organizing logistics for participation in international conferences.
• Undertakes specific research projects as directed.
• Acts as the key point of contact for all matters concerning the Director.
• Handles miscellaneous errands and administrative tasks.
• Perform all other duties assigned by the Director.

Qualifications:

• Minimum 8 years of experience as an Executive Assistant / Secretary to Director
• Proficient in Microsoft Outlook, Word and Excel.
• The ability to multitask, prioritize, and thrive in a dynamic environment.
• A collaborative spirit, capable of working independently as well as part of a team.
• Exceptional organizational, critical thinking, analytical, and problem-solving skills.
• Able to start immediately.

Interested candidates are encouraged to send an application (with your expected salary). All applications will be treated with the strictest confidence.