Total 2 financial planner job vacancies in Administrative / Clerical category in D18 Tampines, Pasir Ris

Roles & Responsibilities

1. Administrative Support Manage executives’ schedules, appointments, and calendars.
   Coordinate and arrange meetings, including preparing agendas and meeting minutes.
   Assist with travel arrangements and logistics for the leadership team.
   
2. Office Management Oversee the organization and maintenance of office files, documents, and supplies.
   Ensure the office environment remains professional, organized, and functional.
   Serve as the primary contact for office-related inquiries and support staff.
   
3. Communication Management Handle incoming and outgoing correspondence, including emails, calls, and letters.
   Liaise with clients, vendors, and stakeholders on behalf of the management team.
   Draft and proofread documents, reports, and presentations.
   
4. Task Coordination Track deadlines, prioritize tasks, and ensure the timely completion of assignments.
   Support the team with project coordination and follow-ups.
   Act as a bridge between departments to ensure smooth communication and task execution.
   
5. Confidentiality and Professionalism Manage sensitive and confidential information with discretion.
   Uphold a professional demeanor in all interactions and communications.
   
6. Support to Leadership Provide personal assistance to director when needed.
   Assist in decision-making by organizing key data and insights.
   Anticipate needs and proactively address potential challenges.
   
7. General Administrative Duties Maintain office equipment and coordinate repairs or replacements as required.
   Process expense reports, invoices, and reimbursements accurately.
   Support team events, workshops, or office initiatives as needed.
   

Graduates and Diploma holders can apply

Roles and Responsibilities:

Workspace Management:Ensure that the workspace is well-maintained, clean, and organised to provide a conducive environment for work, meetings, and training sessions.
Oversee the setup and readiness of meeting rooms and training areas, including audiovisual equipment, seating arrangements, and necessary materials.
Monitor and maintain office supplies, ensuring all essentials like stationery, paper, and equipment are available.
Refreshments & Supplies-Ensure the pantry is stocked with refreshments, including coffee, tea, biscuits, and other snacks, maintaining adequate inventory levels.
Coordinate with suppliers to replenish supplies when needed and ensure high-quality standards.
Maintain a clean and inviting pantry area for staff.

Event Support:

Assist in organising and executing client appreciation events, such as movie nights, ensuring smooth logistics and coordination.
Support event setup, including arranging venues, catering, and materials, and ensure a positive experience for attendees.
Manage guest lists and provide on-site support during events.

Project Assistance:

Contribute to projects focused on building and enhancing the organisation's brand presence.
Assist in developing materials, coordinating with vendors, and executing branding initiatives.
Support internal communications related to branding efforts and employee engagement.

General Office Support:

Act as the point of contact for any workspace-related issues, addressing concerns promptly to ensure minimal disruption to daily operations.
Maintain a welcoming environment for visitors and clients, providing assistance and ensuring a positive first impression.
Collaborate with team members to ensure alignment with company standards and objectives.

Qualifications:
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Experience in office management, event coordination, or a related role is preferred.
- Positive attitude and a proactive approach to problem-solving.